New 3500 one ton dump truck

VILLAGE OF COBLESKILL

SPECIFICATIONS

FOR NEW 3500 ONE TON DUMP TRUCK

May 13, 2024

INTENT

It is the intent of these specifications to describe and to establish the functional requirements of one new 2024 3500 regular cab one ton dump truck, to be utilized by the Village as a utility vehicle.

The apparatus shall be ready for immediate operation at the time of delivery.

GENERAL TERMS

These specifications shall be construed as minimum. Should the manufacturer's current published data or specifications exceed these, they shall be considered a minimum and be furnished.

The purchaser shall be the sole judge to whether any bid complies with these specifications and such a decision shall be final and conclusive.

The purchaser reserves the right to reject any and all bids, waive any irregularities or informalities in bidding, or re-advertise for new bids.

It is our intent to award to the lowest bidder meeting these specifications without exceptions. Certified parts availability, service capability and total life costs will be given consideration equal to the specification. Because of this we reserve the right to reject any or all bids or accept the bid deemed most advantageous.

RESPONSIBILITY AND QUALIFICATIONS OF BIDDERS

T­he importance of public safety associated with utility vehicle covered by this specification will exclude from consideration, when evaluating bids, manufacturers of apparatus that have not been in business for at least five (5) years - no exceptions. Certified proof of the same to be furnished at time of bid.

The contractor shall be an established manufacturer or dealer with the capability of furnishing parts and service for the next five (5) years, written proof of same to be furnished at time of bid.

The bidder must stock a complete line of all parts for this apparatus. Location of nearest service facility must be stated with particularity in bid.

A statement of financial conditions and/or Dun and Bradstreet rating must be provided to purchaser prior to award of contract if requested. Seller's responsibility and qualification will be determined at purchaser's sole discretion on the basis of same.

The apparatus must be manufactured in the continental United States.

ADVERTISMENT FOR BIDS

VILLAGE OF COBLESKILL

2024 UTILITY VEHICLE

PLEASE TAKE NOTICE, that pursuant to the Finance Committee of the Village of Cobleskill board, Schoharie County, State of New York, sealed bids for the purchase of a new vehicle (3500 One Ton Dump Truck, to be utilized for Village purposes) will be received by the Board of the Village of Cobleskill, County of Schoharie, State of New York, 378 Mineral Springs Road, Cobleskill, New York 12043 until 3:00 pm Eastern Standard Time, on Monday, June 17, 2024 at which time they will be publicly opened and read aloud.

Bids may also be mailed or delivered to Village of Cobleskill , 378 Mineral Springs Road, Ste. 2, Cobleskill, NY 12043.

Bids will be submitted in sealed envelopes and shall bear on the face thereof the name and address of the bidder.

The item to be bid shall comply with the specifications approved by the Finance Committee of the Village of Cobleskill Board on November 15, 2023. Specifications are available to any interested bidder by writing to above address or contacting the Village of Cobleskill at 518-234-3891 or by email to acooper@cobleskill.org.

The contract for the purchase of the above item will be awarded to the lowest responsible bidder. In cases whether two or more responsible bidders submit identical bids as to price, the Board may award such contract to either of such bidders. The Board reserves the right, however, to reject any and all bids or to accept any bid deemed by them to the in the best interests of the Village of Cobleskill. No bid may be withdrawn by any bidder for a period of 30 days from the date of bid opening.

The bid shall contain such statements, resolutions, affidavits, certifications and other assurances as are or may be required under the laws of the State of New York effecting the submission of bids to a municipality pursuant to the provisions of the General Municipal Law.

VILLAGE OF COBLESKILL

CYNTHIA MILLER, CLERK

GENERAL REQUIREMENTS

Any exceptions, variations, or clarifications to these specifications must be set forth on a separate sheet in the bid. These exceptions must be numbered and relate to exact page number in specifications for easy comparison. The separate sheet contacting the specific features (5-6) shall be returned with the bid and each number marked on the sheet to indicate whether the vehicle bid contains the specified feature. Failure to denote exceptions in above manner could result in immediate rejection of proposal. In addition, a general statement taking "total exception" to the specifications will result in immediate rejection.

All specifications herein contained are considered as minimum. No exceptions will be taken to items relating to gauge of metal, size of compartments and overall design.

Bidder's specifications must meet minimum requirements of all State and Federal Department of Transportation vehicle regulations at contract signing. Verified statement of compliance with same must be furnished at date of delivery.

The bid price shall not include any local, state or federal taxes. Bidder shall not be liable for any state or federally mandated tax or program after the sale of this vehicle.

MANUALS

The manufacturer must supply, at time of delivery, one (1) complete and detailed operation and maintenance manual for the vehicle.

OTHER MUNICIPALITIES

The contract as awarded shall be available for separate purchases by other municipalities and not for profit entities pursuant to Section 103, subparagraph 16 of General Municipal Law and the terms and conditions of bidding.

GENERAL SPECIFICATIONS

SEE LAST SHEET OF THIS SPECIFICATION FOR DETAILED SPECS

1 - The bidder shall provide a minimum 1-year warranty on all parts which shall include the labor necessary for any and all repairs due to such parts or equipment fail to operate properly during said 1 year period. The first year's period shall commence on date of delivery. If the manufacturer's or dealer's standard warranty for purchase exceeds 1 year (i.e. 36 months/50,000 miles), the Vendor's standard warranty shall be included at the bid price. Bidder shall include optional extended warranty prices for 60 months and 72 months and with $0, $50 and $100 deductibles.

2- The bidder shall specify the number of working days after award of contract in which apparatus will be delivered to purchaser. The maximum delivery period shall not exceed six (6) months. The bidder shall not be held liable for delays in deliveries caused by strikes, acts of God, or other occurrences completely outside of the bidder's or its manufacturer's control.

3- Acceptance of the vehicle and related equipment shall be conditioned upon inspection and testing of same for defects and for a determination as to compliance with the specifications and contract upon the arrival of vehicle. Latent defects undiscoverable on said inspection and testing shall not be waived by inspection. The seller shall be liable for latent defects according to prevailing law in the State of New York. New York law shall govern this transaction and all actions based upon this transaction shall be initiated in the State of New York. The inspection and testing shall be made by the Village Department of Public Works Superintendent or his designee within ten (10) days after arrival at destination, and a written report of said inspection and testing will be forwarded to the seller at its principal office. If no said inspection and testing be made, or if no report be made by purchaser within ten (10) days after arrival, then said vehicle and equipment shall be considered as fully complying with the contract specifications, except as herein provided.

NON -COLLUSION CERTIFICATION

Each bid must be accompanied by a non-collusion certification as required by Section 103(d) the General Municipal Law of the State of New York.

PAYMENT

Cash in full within 5 days after monthly meeting at which vehicle is inspected.

OTHER TERMS AND CONDITIONS OF THE PURCHASE AGREEMENT

The parties to this agreement hereby stipulate, agree and consent that any disputes, suits or other proceedings involving this contract or the function described herein shall be venued and heard in the Justice Court of the Town of Cobleskill provided the dispute is within the monetary jurisdiction of that court. In the event that the dispute is outside the monetary jurisdiction of the Town of Cobleskill, it is agreed that the same shall be venued and heard in the Supreme Court, County of Schenectady, State of New York.

Attorney fees: The parties agree that in any action between the parties relating to this agreement or enforcement of the right thereunder, if the village is prevailing party it shall be entitled to recover its reasonable attorney's fees, costs and disbursements.

General Indemnification: Seller shall defend, indemnify and hold harmless Byer against any all loss, injury, death, liability, claim, efficiency, action, judgement, interest, award, penalty, fine, cost or expense, including reasonable attorney and professional fees and costs, and the cost of enforcing any right to indemnification hereunder and the cost or pursuing any insurance providers (collectively, "Losses") arising out of or occurring in connection with the Goods and Services purchased from Seller or Seller's negligence, willful misconduct or breach of Terms.

Delivery Commitment: If delivery of the vehicle per the agreement is not made within 5 days of the promised date, the purchaser may terminate the agreement without penalty. Time is of the essence with respect to the delivery date provided by the seller.

Bid Specifications:

-3500 regular cab

-White

-Gas engine

-Automa??c trans

-Four-wheel drive

-Dual rear wheels

-14,000 GVW

-Vinyl Floor covering

-Snowplow prep package

-Integrated trailer brake controller

-Upfi??er switches

-Bench seat

-Heated mirrors and rear window

-Power windows and locks

-Cruise control

-9' steel dump body black

-Cab shield

-Tarp with rewind roller

-Mudflaps front and rear of rear ??res

-Class 5 trailer hitch

-Backup alarm

-LED lights

Service-Disabled Veteran-Owned Set Aside: No

Due date:06/17/2024 3:00 PM

Contract term: Delivery 6 Months

County(ies): Schoharie

Location: 117 Springstead St., Cobleskill, NY 12043

Business entities awarded an identical or substantially similar procurement contract within the past five years:

None