Neurovascular Coils

The University Medical Center of El Paso (UMC), operating under the El Paso County Hospital District, is issuing a Request for Proposal (RFP #721-04-26-001) to establish a dual-vendor contractual framework for the supply of neurovascular coils and associated systems. The procurement seeks vendors capable of providing comprehensive neurovascular products including detachable coils, pushable coils, bioactive coils, and hydrogel-coated coils in various sizes and configurations, along with clinical evidence supporting product performance, physician training capabilities, and comprehensive support services. Key objectives include securing cost-effective pricing through competitive sourcing, ensuring consistent product availability to support uninterrupted clinical operations, and maintaining quality patient care in neurovascular interventions. Vendors must demonstrate strong clinical performance, reliable supply chain capabilities, and comprehensive technical support aligned with UMC's operational standards. Evaluation criteria are weighted as follows: quality of product (35%), physician experience and ease of use (20%), cost (25%), vendor support and implementation ease (10%), and assortment of sizes and comprehensive portfolio (10%). Critical deadlines include a virtual pre-submittal Teams meeting on April 21, 2026, at 9:00 a.m. Mountain Time, a written comments deadline of April 23, 2026, by 2:00 p.m. MT, and proposal submission due May 6, 2026, by 2:00 p.m. MT through the Bonfire Procurement portal. The contract term is thirty-six months with no exclusivity granted to either vendor, and UMC reserves the right to allocate service volumes between selected vendors based on compliance and performance outcomes.

The RFP does not specify set-aside designations or restrictions based on organization type or disadvantaged enterprise status. No incumbent vendors or current contractors are identified in the available documentation. Vendors must price three distinct scenarios: access pricing, dual vendor with 70% unit/volume commitment, and dual vendor with 80% unit/volume commitment, with pricing measured by unit volume at the aggregate enterprise level. UMC strongly prefers a "pay-at-the-pump" pricing model with upfront unit discounts rather than back-end rebates, and all pricing must remain firm for the entire thirty-six-month initial term unless new products are introduced or scope changes are formally approved. Compliance items include all neurovascular coil types, sizes, and configurations, while non-compliance items to be priced separately include delivery systems, accessories, microcatheters, guidewires, and support devices. No specific award value or budget range is disclosed in the RFP documentation. Mandatory submission requirements include signed Response Agreements, Conflict of Interest Questionnaires, and Public Integrity Disclosures; failure to complete these three documents will result in automatic rejection of the proposal.