NEJC18002 pipe and drape system

Northeastern Junior College, a Colorado state institution located in Lincoln County, issued a documented quote solicitation (NEJC18002) for a pipe and drape system procurement on September 19, 2017, with quotes due by September 25, 2017, at 4:00 PM. The solicitation requests 100 units of 12-foot black poly knit cloth drape panels with sewn rod pockets, 100 units of 12-foot white poly knit cloth drape panels with sewn rod pockets, 30 units of 12-foot gold poly knit cloth drape panels with sewn rod pockets, one 20-panel pipe and drape kit with adjustable backdrop measuring 7-12 feet tall, one pipe and drape cart capable of holding 200 linear feet of pipe, bases, drape and crossbars, and one drape/crossbar cart capable of holding up to 80 crossbars. All quotes must be submitted FOB Destination with shipping and handling included in the stated prices, and vendors must provide a minimum term of NET 30 days or greater. The award will be made on an "all-or-none" basis to a single vendor, with the college reserving the right to accept or reject bids based on cost, conformity to specifications, and ability to meet the required delivery date. Respondents must submit detailed product descriptions responding to all specifications, brochures for any equivalent items offered, a completed vendor response form signed by an authorized company representative, a Vendor Disclosure Statement, and a W-9 form. Vendors must be registered with the Colorado Vendor Self Service (VSS) system prior to the bid opening time to have their quotes considered, unless inadequate competition exists among registered vendors.

The solicitation documents do not specify set-aside designations or restrictions limiting response to disadvantaged enterprises, though the W-9 form includes an optional M/WBE Self-Certification section for bidders to identify whether their business qualifies as a minority or women-owned business and whether it qualifies as a small business with 25 or fewer full-time equivalent employees. No incumbent vendors or current contractors are identified in the procurement materials. The contract will be governed by Colorado State Purchase Order Terms and Conditions (effective January 1, 2009), Special Provisions, and standard state compliance requirements including E-Verify employment verification, vendor indemnification for intellectual property infringement, workers' compensation and unemployment insurance compliance, and adherence to all applicable federal and state employment discrimination laws. The solicitation documents do not include a stated budget range or estimated award value. Quotes should be submitted via mail, fax, or email to the Purchasing Office at Walker Hall 104, 100 College Avenue, Sterling, Colorado 80751.