NEJC15010 Residence Hall Furniture

Northeastern Junior College (NJC) in Sterling, Colorado, issued a Documented Quote solicitation (NEJC15010) for the procurement of residence hall furniture to furnish student dormitory spaces. The solicitation seeks quotes for 185 loftable, bunkable single beds with spring platforms and headboards, 54 loft kits, 54 three-drawer chests, 54 table desks, and 54 mini wardrobes with one door and two drawers. All furniture must be constructed from first and second-grade domestic golden oak hardwood solids with steel components, featuring finger-dovetailed drawers, four-sided hardwood frames, and high-pressure laminate tops with solid oak edges. Merchandise is required to include a standard ten-year warranty against defects in material and workmanship, with an extended twenty-five-year warranty for solid wood components. The submission deadline is April 6, 2015, at 4:00 p.m., with quotes accepted via mail, fax, or email to the Purchasing Office, and all items must be delivered by June 15, 2015. All vendors must be registered with the State of Colorado's Vendor Self Service System (VSS) prior to bid opening and must submit a completed Vendor Disclosure Statement, W-9 form, and detailed product descriptions with responses to all specifications. The College reserves the right to award the bid on an all-or-none basis and has the option to extend the contract for an additional three years through negotiations with the awarded vendor.

The solicitation does not indicate any specific set-aside designations for disadvantaged enterprises; however, Northeastern Junior College prioritizes environmental sustainability and will consider preference for products certified by the Forest Stewardship Council (FSC) that utilize sustainable forestry practices or recovered materials. All vendors must comply with the State of Colorado's Special Provisions and Purchase Order Terms & Conditions, which mandate independent contractor status, employment verification through E-Verify or the Department program, compliance with applicable federal and state laws, and adherence to the Vendor Offset Intercept System. Vendors must provide quotes on an FOB Destination basis with freight costs included, with payment terms required to be at least NET 30 days. The specific award value or budget range for this procurement is not disclosed in the available documentation. Bidders are required to confirm their ability to meet the June 15, 2015, delivery schedule and must identify the earliest order date needed to meet this timeline. No incumbent vendors or current contractors are referenced in the solicitation materials.