NECX Generators

The Tennessee Department of Correction is seeking a comprehensive five-year contract for generator maintenance services at the Northeast Correctional Complex (NECX) located in Mountain City, Tennessee. The procurement involves preventive maintenance, service, repairs, and emergency service for two Cummins Power Generators, with specific requirements including semi-annual inspections, load bank testing in years one and three, and comprehensive maintenance following manufacturer specifications. Key deliverables include 400 hours of regular time technician work, 70 hours of premium time, 50 round trip charges, 10 semi-annual maintenance inspections, and 4 load bank tests. Technicians must possess a minimum of five years of experience and pass background checks, with all parts required to be original equipment manufacturer (OEM) parts unless specifically authorized otherwise. The bid event is open from March 21, 2025, to April 14, 2025, with responses to be submitted through the Tennessee Edison procurement system. Bidders are strongly encouraged to conduct a site visit with the Facility Manager, Terry Henson, prior to submitting a bid, though site visits are not mandatory.

The procurement emphasizes diversity in business participation, encouraging minority-owned, women-owned, service-disabled veteran-owned, and small businesses to respond. Respondents must be registered with the State of Tennessee Supplier Portal and comply with various state regulations, including Tennessee Department of Revenue registration and the Prison Rape Elimination Act. Contractors are required to maintain comprehensive insurance coverage, including workers' compensation, commercial general liability, and automobile liability insurance with specific minimum coverage amounts. While a precise contract value is not explicitly stated, the bid includes line items for labor, travel, inspections, and parts, with parts to be billed at contractor cost plus a 15% markup. Emergency and routine repairs will require prior written approval from the Facility Manager, with a maximum not-to-exceed cost to be submitted in writing. The contract includes potential extension options up to an additional 180 days, and the State will award a single contract to the lowest cost respondent meeting all specified requirements and qualifications.