NCF Dietary and Laundry Hot Water Tank Replacement

The State of Iowa Department of Administrative Services (DAS) is issuing a Request for Proposals for professional design services related to the replacement of a dietary and laundry hot water tank system at the Newton Correctional Facility. The procurement encompasses comprehensive design services for a replacement system consisting of two standard storage tanks and a single expansion tank, requiring a licensed engineer, architect, or landscape architect registered in Iowa to prepare all plans and specifications. Design deliverables include site evaluations, construction documents and specifications, cost opinions at multiple design phases, construction administration services with bi-weekly progress meetings, and field observation reporting. The project timeline requires a pre-proposal conference on May 5, 2026 (available in-person or virtually in Newton, Iowa), with questions due by May 7, 2026 at 5:00 PM, and proposals due May 14, 2026 at 2:00 PM through the Iowa IMPACS Electronic Procurement System. Design contract execution is anticipated for the week of May 25, 2026, followed by a design kick-off meeting the week of June 1, 2026, with 100% construction documents due by July 24, 2026, contractor bidding in August 2026, and construction administration continuing through December 2026. Minimum site visit requirements include one in-person design kick-off, virtual attendance at three design review meetings, one in-person pre-bid meeting, and visits for substantial completion, final completion, and one-year warranty corrections. Proposals must be submitted as a single digital document not exceeding 10 MB and limited to 30 pages (excluding dividers, cover pages, and resumes), with lump sum pricing inclusive of all reimbursable expenses and unit pricing for construction inspection visits beyond required minimums. Evaluation criteria include staff qualifications and experience with similar projects, firm capabilities and financial stability, proposed approach and methods, schedule alignment with state needs, and fee structure.

The State of Iowa encourages Targeted Small Businesses to submit proposals and will award the contract to the firm determined to offer the best value, with negotiations to follow selection. The selected firm must carry professional liability insurance of $2 million and comply with a modified ConsensusDoc 803 contract form. Proposal terms remain firm for 120 days following the May 14, 2026 submission deadline. No specific budget range or award value is listed in the procurement documents, though the scope encompasses design services through construction administration completion in early 2027. No incumbent vendors, current contractors, or existing infrastructure integration requirements are identified in the available materials.