1386645-event.pdf

This is a Request for Proposals (RFP) event document issued by the State of Iowa Department of Administrative Services for professional design services related to the replacement of a dietary and laundry hot water tank system at the Newton Correctional Facility. The procurement seeks comprehensive design services including site evaluations, construction documents and specifications, cost opinions at multiple design phases, and construction administration services. A mandatory pre-proposal conference is scheduled for May 5, 2026, available in-person or virtually in Newton, Iowa. Written questions must be submitted by May 7, 2026 at 5:00 PM, with proposals due May 14, 2026 at 2:00 PM through the Iowa IMPACS Electronic Procurement System. Design contract execution is anticipated for the week of May 25, 2026, followed by a design kick-off meeting the week of June 1, 2026, with 100 percent construction documents required by July 24, 2026. Construction administration continues through December 2026, with contractor bidding occurring in August 2026. Minimum site visit requirements include one in-person design kick-off, virtual attendance at three design review meetings, one in-person pre-bid meeting, and visits for substantial completion, final completion, and one-year warranty corrections. The RFP number is RFP952200-02, with Michael Bradbury (michael.bradbury@iowa.gov, +1 515-823-9327) serving as the primary contact.

Proposals must be submitted as a single digital document not exceeding 10 megabytes and limited to 30 pages, excluding dividers, cover pages, and resumes. Pricing must be submitted on a lump sum basis inclusive of all reimbursable expenses, with unit pricing for construction inspection visits beyond required minimums. Payment terms are Net 60 days. The selected firm must carry professional liability insurance of $2 million and comply with a modified ConsensusDoc 803 contract form. Respondents requesting confidential treatment of specific information must complete and sign Part 2 of Form 22, mark confidential information conspicuously, and submit both a marked proposal and a public copy with confidential information excised. Evaluation criteria include staff qualifications and experience with similar projects, firm capabilities and financial stability, proposed approach and methods, schedule alignment with state needs, and fee structure. The State of Iowa encourages Targeted Small Businesses to submit proposals. No specific budget amount or incumbent vendor information is identified in the available procurement documents. Proposal terms remain firm for 120 days following the May 14, 2026 submission deadline.