Natural Playfield Installation at Sawnee Mtn. Preserve

Forsyth County Procurement Department (note: the opportunity is listed under Fayette County jurisdiction but is being issued by Forsyth County) has issued an Invitation to Bid for the Natural Turf Playfield Installation at Sawnee Mountain Preserve, a competitive sealed bid procurement. The project requires contractors to provide all labor, materials, equipment, supervision, and incidentals to construct a durable, smooth, stable, level, and well-drained natural turf playfield on approximately 0.373 acres (50 meters by 30 meters) suitable for youth activities and general recreational programming at 4075 Spot Road, Cumming, Georgia 30040. The bid includes three separate line items: Item 1 (Natural Turf Playfield base bid), Item 2 (Add Alternate No. 1 - Retaining Wall, priced per square foot), and Item 3 (Add Alternate No. 2 - Irrigation System), with the County reserving the right to award each part individually or as a combined award; partial bids for only one item will not be accepted. Sealed bids are due by 2:00 P.M. EST on Thursday, May 14, 2026, with opening at 2:30 P.M. EST at the Forsyth County Procurement Department, 2435 Freedom Parkway, Suite 1010, Cumming, Georgia 30041, or via Microsoft Teams, and the deadline for submitting questions is Monday, May 4, 2026, at 2:00 P.M. EST through the EUNA procurement portal. Contractors must submit a completed Project Experience Form demonstrating qualifications and successful performance on projects of similar scope and size, be duly registered with the Georgia Secretary of State with registration remaining active for the duration of the project and warranty period plus five years, comply with E-Verify requirements, and submit required affidavits and certifications. The award will be made to the lowest responsible bidder meeting all specifications and whose bid is responsive to the solicitation, with bids remaining open for acceptance for ninety calendar days after bid opening. Work hours are consecutive 8-hour workdays, six days a week (7:00 A.M. to 7:00 P.M. Monday through Friday, 8:00 A.M. to 6:00 P.M. Saturday), with no Sunday construction permitted, and contractors shall not have access to the project area prior to August 6, 2026, unless approved in writing by the Project Manager; the successful bidder must provide a minimum 90-day establishment warranty from the date of acceptance, a one-year warranty period, and a two-year maintenance period from Final Completion at no additional cost to the County. Liquidated damages of $500 per calendar day apply for delays in achieving Substantial Completion and Final Completion.

The procurement documents do not identify any set-aside designations, disadvantaged enterprise restrictions, or incumbent vendors, indicating this is open to all responsive and responsible bidders meeting the stated qualifications. Contractors must comply with Georgia Local Government Public Works Construction Law (O.C.G.A. 36-91-1 et seq.) and E-Verify requirements under O.C.G.A. 13-10-91; all subcontractors, suppliers, and other persons or organizations furnishing materials and equipment must be identified in the bid submission and must meet the same conditions of experience and qualifications as the bidder. No bid security or bonds are required at the time of bid submission; however, the successful bidder must furnish Performance and Payment Bonds each in the amount of 100 percent of the contract price within ten calendar days of receiving the Notice of Award. The contractor must maintain comprehensive insurance coverage including workers' compensation, general liability ($1,000,000 per occurrence), automobile liability ($1,000,000), and excess umbrella coverage ($1,000,000), with Forsyth County named as additional insured, and must comply with retainage provisions under O.C.G.A. 13-10-80, allowing payment of up to 95 percent of work completed through monthly invoices with the remaining 5 percent retained until Substantial Completion. The specific contract award value is not disclosed in the procurement documents; the Maximum Contract Price is to be determined and filled in by the parties prior to execution of the Construction Services Agreement. Change Orders require written modification and must be approved by the Forsyth County Board of Commissioners if the change materially alters agreement terms or cumulative increases exceed 10 percent of the original Maximum Contract Price or $50,000.