2-26-50-5211 Natural Playfield Installation Sawnee Mountain Preserve.pdf

Forsyth County Procurement Department

INVITATION TO BID

BID NO: 26-50-5211

Date Issue: April 16, 2026

For: Providing all Materials, Equipment and Labor for Natural Turf Playfield Installation at Sawnee Mountain Preserve.

Deadline for Receiving Sealed Bids 2:00 P.M. (EST) Thursday, May 14, 2026

Bids will be opened at:

2:30 P.M. (EST)

Thursday, May 14, 2026 Procurement Department 2435 Freedom Parkway, Suite 1010 Cumming, GA 30041 (also available via Teams)

Deadline for Questions:

No Questions will be accepted after:

Monday, May 4, 2026

2:00 P.M. (EST)

All questions must be asked through EUNA under Opportunity Q&A No questions accepted outside of EUNA

Bonds Bid Bond Not Required Performance & Payment Bonds Will not be Required(If required due upon award)

Forsyth County uses a procurement portal powered by EUNA Procurement formerly Bonfire Interactive (“EUNA”) https://www.forsythco.com/Departments-Offices/Procurement/Bids- Results

Sealed bids opened at the time, date, and place shown above and online via Microsoft Teams (visit the Forsyth County Procurement Department webpage for login information).

Bid award will be made later pending evaluations of all bids submitted. Interested parties may log in to EUNA to obtain the bid tabulation.

https://www.forsythco.com/Departments-Offices/Procurement/Bids-Results

TABLE OF CONTENTS

INVITATION TO BID

SOLICITATION STANDARD TERMS AND CONDITIONS

1. Defined Terms

2. Bid Documents

3. Bid Platform and Connectivity

4. Qualifications Of Bidders

5. Examination of Contract Documents and Site

6. Addenda and Interpretations

7. Bid Security (not required)

8. Substitute or "Or Equal" Items

9. Subcontractors, Suppliers and Others

10. Submission of Bids

12. Modification and Withdrawal of Bids

13. Opening of Bids

14. Bids to Remain Open

15. Award of Contract

16. Submittals by Successful Bidder

17. Taxes

18. Qualifications of Surety Companies

19. General Information

20. Execution of Written Contract

BID SPECIFICATIONS

BID SCHEDULE

NON-COLLUSION AFFIDAVIT

SOLICITATION CERTIFICATE

CONTRACTOR AFFIDAVIT AND AGREEMENT

ADDENDUM ACKNOWLEDGEMENT

LIST OF SUBCONTRACTORS

SOLICITATION STANDARD TERMS AND CONDITIONS

1. Defined Terms

BID, a formal offer submitted by an individual, firm, partnership, corporation to perform a specific project or provide goods or services at a stated price.

BIDDER, an individual, firm, partnership, or corporation, acting directly or through a duly authorized representative, legally submitting a Bid for the performance of a specific project or provision of goods or services.

BID DOCUMENTS or BID FORM(S), the complete sets of Bid Documents submitted by a Bidder as the Bid for the performance of the project or provision of goods or services including but not limited to, the prepared form(s) furnished by the County properly filled in, executed, and submitted by the Bidder.

BOARD, the Board of Commissioners of Forsyth County, Georgia.

BID SECURITY, a financial guarantee submitted with the Bid ensuring the Successful Bidder will honor the terms of its Bid, enter a contract, and provide required Performance and Payment Bonds. Bid Security is equal to five percent (5%) of the Bidder's maximum Bid delivered to the County in the form of a cashier's check or Bid Bond issued by a Surety.

BONDS (Bid, Performance, Payment), Bid Bond is one form of Bid Security submitted with the Bid; Performance Bond is a guarantee for the faithful performance of the Contract; Payment Bond serves as protection of persons furnishing materials or labor, in connection with the performance of the Project.

All Bonds shall be properly issued and executed by the Contractor as Principal, and the Surety Company as Surety on the County provided forms.

CHAIRMAN, the Chairman of the Board of Commissioners of Forsyth County, Georgia.

CONTRACT DOCUMENTS, the documents covering the performance of the Project and payments thereto, including but not limited to the Invitation to Bid, Information for Bidders, Bids, Non-Collusion Affidavit, Construction Services Agreement, Bonds, General Conditions, Specifications, Scope of Work, Detail Drawings, Plans, Addenda, Change-Orders, and Supplementary Agreement which may be entered into, all of which documents are to be treated as one instrument whether or not set forth at length in the Form of Construction Services Agreement. Contract and Agreement shall be synonymous and may be used interchangeably.

CONTRACTOR, individual, firm, partnership or corporation legally submitting a Bid for the performance of the Project and upon award enter into a legally binding agreement outlining the mutual obligations and rights of the parties in performance of the Project.

COUNTY, the County of Forsyth, a political subdivision of the State of Georgia.

NOTICE OF AWARD, formal notice that the County intends to enter a Contract with the Successful Bidder or, where relevant, multiple Successful Bidders.

PLANS, DRAWINGS, or CONTRACT DRAWINGS, drawings or reproductions thereof furnished by the Consulting Engineers or County, as the case may be, pertaining to the Project and such detailed drawings as may be issued by the County as the Work proceeds.

PROJECT or WORK, the entire scope of work, goods, and/or services described in this solicitation, including all labor, materials, equipment, services, and tasks necessary to complete the specified objectives, deliverables, and outcomes in accordance with the terms and conditions outlined in the Contract Documents.

SPECIFICATIONS, the Bid Specifications, Scope of Work, General Requirements, Objectives, Plans, Drawings, Addenda, and all written agreements, made or to be made, pertaining to the method or manner of performing the Work or to the quantities or qualities of materials to be furnished for the Work.

SUB-CONTRACTOR, an individual, firm or corporation, other than the Contractor, supplying labor and/or materials on behalf of the Contractor in furtherance of the performance of the Project.

SUBSTANTIALLY COMPLETED, defined as the point at which all Work is complete except for minor punch-list items that do not materially impede final inspections or occupancy.

SUCCESSFUL BIDDER means the Bidder to whom the County awards or expects to award the Contract.

SURETY or SURETY COMPANY, the corporate body which is bound with and for the Contractor and which engages to be responsible for Contractor’s acceptable performance of the work and payment of all debts pertaining to the Project.

2. Bid Documents

2.1 Complete set of Bid Documents shall be used in preparing Bids. The County assumes no responsibility for errors or misinterpretations resulting from using incomplete sets of Bid Documents.

2.2 The County, in making Bid Documents available on the above terms, does so only to obtain Bids on the Work and does not confer license or grant for any other use.

2.3 Any part of the Bid Documents may be modified by Addenda ONLY.

3. Bid Platform and Connectivity https://www.forsythco.com/Departments- Offices/Procurement/Bids-Results.

3.1 Forsyth County uses EUNA Procurement formerly Bonfire Interactive to administer the competitive solicitation process, including but not limited to soliciting quotes, issuing addenda, posting results, and issuing notification of an intended decision. Vendors are strongly encouraged to read the various vendor Guides and Tutorials available in EUNA as well in advance of their intention of submitting a quote to ensure familiarity with the use of EUNA.

The County shall not be responsible for a Vendor's inability to submit a quote by the end date and time for any reason, including issues arising from the use of EUNA. There is no charge to Vendors to register and participate in the solicitation process, nor will any fees be charged to the awarded Vendor.

3.2 The County shall not be responsible for errors of any kind or nature occurring in the transmission or downloading/uploading of any documents from the County website or EUNA. The County does not guarantee continuous, uninterrupted, or secure access to its website or other related websites.

Operation of its website or EUNA may be affected from time to time by numerous factors outside of our control. Site problems, user problems, internet problems, power outages, or routine maintenance may interrupt or prevent access to information, documents, and/or bid submission capabilities.

4. Qualifications Of Bidders

4.1 Bidders must submit a completed Project Experience Form(s) demonstrating

Bidder’s qualifications and successful performance on projects of similar scope and size to the Work described in this solicitation. Failure to use the County forms shall constitute a non-responsive Bid and the Bid shall be rejected.

4.2 County may make any investigations deemed necessary to determine Bidder's ability to perform the Work, and Bidder shall furnish all information and data requested by County related to the investigation.

4.3 Bidders must be duly registered with the Georgia Secretary of State, and such registration must remain active for the duration of the Project and the warranty period plus five (5) years.

5. Examination of Contract Documents and Site

5.1 The County will provide an optional site visit to allow prospective Bidders to conduct a visual site inspection. All questions stemming from the site visit shall follow the same schedule as outlined in the Addenda and Interpretation section.

5.2 Before submitting a Bid, each Bidder shall: (a) examine the Contract Documents thoroughly; (b) attend the optional site visit to become familiar with local conditions affecting Work cost, progress, or performance; (c) become familiar with federal, state, and local laws, ordinances, rules, and regulations affecting Work cost, progress, or performance; (d) study and carefully correlate Bidder's observations with the Contract Documents; and,

(e) notify County concerning conflicts, errors, or discrepancies in Contract Documents.

5.3 Bidders are advised to carefully examine the Contract Documents and the location of the Work, verify all information with authorities concerned, and judge for themselves all the circumstances affecting the cost of the Work and the time required for its completion, and shall assume all patent and latent risks in connection therewith.

5.4 Bid submission will constitute an incontrovertible representation that Bidder understands and has complied with requirements contained in this solicitation, and that Bidder has read and understood the Bid Documents and hereby stipulates that the documents are sufficient in scope and detail to indicate and convey understanding for terms and conditions to perform the Work.

6. Addenda and Interpretations

6.1 All questions concerning meaning or intent of Bid or Contract Documents shall be submitted to the County in writing via EUNA. Replies will be issued by Addenda in EUNA. Questions received less than seven (7) days prior to date for opening Bids will only be reviewed and will not be answered unless the County chooses to extend the bid deadline. Only questions answered by formal Addenda will be binding. Oral and other interpretations or clarifications will be without legal effect. NOTE: It is the responsibility of the Bidder to ensure receipt of all Addenda issued.

6.2 The County may issue Addenda to modify Bid or Contract Documents as it deems necessary.

7. Bid Security (not required)

7.1 Each Bid shall be accompanied by Bid Security payable to the County in an amount equal to five percent (5%) of the Bidder's maximum Bid price. Bid Security shall be in the form of either (i) a cashier's check (payable to “Forsyth County Board of Commissioners”) or (ii) Bid Bond issued by Surety meeting requirements contained in Qualifications of Surety Companies Section below. Bid Bond must be on the County provided form found in the Bid Documents. Failure to use the County forms shall constitute a non-responsive Bid and the Bid shall be rejected.

7.2 Bid Security for Successful Bidder will be retained until Bidder has executed

Agreement and furnished required Payment and Performance Bonds. If Successful Bidder fails to furnish the qualifications submittals or fails to execute and deliver Contract and furnish required Payment and Performance Bonds within ten (10) calendar days after Notice of Award, County may annul Notice of Award and Bidder's Bid Security will be forfeited.

7.3 Bid Security, for any Bidder that County believes to have reasonable chance to receive award, may be retained by the County until the ninety-first (91st) day after Bid opening. If Notice of Award is issued within ninety (90) calendar days after Bid opening, Bid Security for Successful Bidder receiving Notice of Award may be retained by County up to ninety (90) calendar days after Notice of Award.

7.4 Bid Bond shall be issued by a surety company in compliance with the requirements of the Qualifications of Surety Companies section below.

8. Substitute or "Or Equal" Items

The Contract, if awarded, will be based on material and equipment described in Plans or specified in Specifications without consideration for possible substitute or "or equal" items. Application for substitutes or "or equal" items will only be considered by the County after award of the contract. All bids shall be based on the information contained within the Contract Documents.

Procedure for submitting application and consideration by County is set forth in the Contract Documents.

9. Subcontractors, Suppliers and Others:

9.1 Each Bid shall identify names and addresses for subcontractors, suppliers, and other persons and organizations furnishing material and equipment, or

Bid will be considered non-responsive. The Bidder is cautioned that any person, firm, or other party to whom it is proposed to award a subcontract under this Contract must meet the same conditions of experience, competent personnel, and workman's compensation insurance as the Bidder.

9.2 Bidders shall submit County Experience Forms with pertinent information for similar projects and other qualifications for each subcontractor, supplier, person, and organization. If County, after due investigation, has reasonable objection to any proposed subcontractor, supplier, person, or organization, County may, before giving Notice of Award, request Successful Bidder to submit acceptable substitute(s) without increase in Bid price or anticipated completion of Project. If Successful Bidder declines to make substitution, County may elect not to award contract to Bidder. Bidder's declining to make substitution will not constitute grounds for sacrificing said Bidder’s Bid Bond.

9.3 Procedures for approving Subcontractors after executing Agreement are described in the Contract Documents. No subcontractors may be employed without the specific written authorization of the County.

10. Submission of Bids

10.1 Each Bid shall contain following documents in completed form. In the event the information is not applicable the form should continue to be included, and N/A may be used to reference “Not Applicable”. (WHERE COUNTY

FORMS ARE PROVIDED, THEY MUST BE USED WITHOUT SUBSTITUTION):

(a) Bid Schedule ***Included in the Bid Documents, this form shall not be modified or replicated by a Bidder***

(b) Bidder Solicitation Certificate

(c) Subcontractor Affidavit

(d) Non-Collusion Affidavit

(e) Contractor Affidavit and Agreement

(f) List of Subcontractors

(g) Addendum Acknowledgement

(h) Project Experience Form ***Bidder may supplement, but not replace, this form with letters of reference from a similar project(s). ***

10.2 WHERE COUNTY BID FORMS ARE PROVIDED, THEY MUST BE USED

WITHOUT SUBSTITUTION. Use of Bid Forms other than those provided by the County shall constitute a non-responsive Bid and shall be rejected.

10.3 Bids shall be submitted before time indicated in advertisement for Bid and shall be submitted via EUNA.

10.4 Bids by corporations shall be executed in the full legal corporate name by its president or vice-president (or other corporate officer accompanied by evidence indicating officer has authority to sign) and corporate seal shall be affixed and attested by secretary or assistant secretary. Corporate address and state of incorporation shall be shown below signature. If Bid is executed by someone other than president or vice-president, attach to Bid certified corporate resolution by board of directors authorizing person to execute Bid for Corporation.

10.5 Bids by partnerships or limited liability companies (LLC) shall be executed in the full legal partnership or LLC name and signed by a partner or a member whose title shall appear under signature and official partnership, or LLC address shall be shown below signature.

10.6 If requested, person signing a Bid for a corporation, partnership, or LLC shall produce evidence satisfactory to County indicating person's authority to bind corporation, partnership, or LLC.

10.7 Names shall be typed or legibly printed below a signature.

10.8 Address, telephone number, and email for communications regarding Bid shall be legibly shown.

10.9 More than one Bid received for same work from individual, firm, partnership, corporation, or association under same or different names will not be considered. Reasonable grounds for believing that any Bidder is interested in more than one Bid for same work will cause County to reject all Bids from Bidder. If County believes collusion exists among Bidders, Bids from participants in collusion will not be considered.

10.10 Conditions, limitations, or provisions attached by the Bidder to the Bid Forms may cause its rejection. Bids containing items not included in the form of Bid will be considered irregular.

11. Modification and Withdrawal of Bids

11.1 Withdrawal of Bids: Bids may be withdrawn by written request only if the request is received prior to the time and date set for the opening of bids.

Negligence on the part of the Bidder in preparing a Bid confers no right of withdrawal or modification of such Bid after Bid has been opened. No Bid may be withdrawn for a period of ninety (90) calendar days after time has been called on the date of opening.

11.2 Withdrawal Prior to Deadline for Receiving Bids - Bids may be modified or withdrawn by a Bidder via EUNA at any time prior to deadline for submitting Bids. Bid withdrawal will not prejudice Bidder's rights to submit new Bid prior to the posted Bid deadline for receiving Bids.

11.3 Withdrawal After Deadline for Receiving Bids -After the deadline for receiving Bids has expired, no Bid may be withdrawn, modified, or explained except as provided for in paragraph 21 below.

12. Opening of Bids

12.1 Bids will be opened publicly at the time and place set forth in the Invitation to

Bid and read aloud. Abstract listing amounts for Base Bids and major alternates will be made available after Bid opening.

12.2 After Bid opening Bidder has up to twenty-four (24) hours to notify the Forsyth County Department of Procurement that Bidder made an obvious error in Bid calculation. Bid Bond withdrawal for this reason shall be requested in writing via EUNA within this same twenty-four (24) hour period.

Said written request shall be accompanied by sufficient documentation to demonstrate the origin and composition of the "obvious error". Bid Bond may not be withdrawn for any other reason.

13. Bids to Remain Open

Bids shall remain open for acceptance by County for ninety (90) calendar days after Bid opening. County may, at its sole discretion, release any Bid and return Bid Security prior to that date.

14. Award of Contract

14.1 The award for all Contracts established through an Invitation to Bid will be made to the lowest responsible Bidder meeting all specifications and whose Bid is responsive to the Invitation to Bid. This is the Bidder who submits the lowest price, whose bid meets the Specifications, who agrees to Contract terms and conditions with Forsyth County, and who is clearly capable of performing the resulting Contract. Therefore, the lowest responsible Bidder will not always be the Bidder who has submitted the lowest monetary Bid.

14.2 Any suggested revisions to Contract language must be requested in the form of a question during the Question and Answer (Q&A) period of solicitation. A response to requested revisions will be made in the form of an Addendum.

14.3 To extent permitted by applicable state and federal laws and regulations, County reserves right to reject all Bids, to waive all informalities, and to disregard nonconforming, non-responsive, or conditional Bids. Bids may be considered irregular and subject to rejection if they show serious omission, unauthorized form alterations, use of unauthorized forms, unauthorized alternate bids, incomplete or unbalanced unit prices, or other irregularities.

Discrepancies between words and figures will be resolved in favor of correct sum. Any mistake which is obviously a clerical one, such as an error in price extension, or in placement of decimal points, reversal of prices, FOB destination, FOB point of origin, etc., may be corrected after verification is made by the Bidder. However, under no circumstances can unit prices be changed.

14.4 Contract will be awarded by County pursuant to applicable law. Nothing contained herein shall place duty upon County to reject bids or award contract based upon anything other than County's sole discretion as described herein.

14.5 County may consider qualifications of experience for subcontractors, suppliers, persons, and organizations proposed for Work.

14.6 County may conduct investigations deemed necessary to assist in evaluating Bids and to establish responsibility, qualifications, and financial ability for Bidders, proposed Subcontractors, persons, and organizations to do Work.

County reserves the right to reject Bid from any Bidder not passing evaluation to County's satisfaction.

14.7 The Successful Bidder will be required to furnish a Performance Bond and a Payment Bond, each in a sum not less than one hundred percent (100%) of the amount of the Contract. The bond forms are attached to the form of agreement marked exhibits.

14.8 Failure of the Contractor to submit approved Performance and Payment Bonds within the ten (10) calendar days after notification from the County to do so shall, at the discretion of the County, constitute a forfeiture of the Bid Bond.

15. Submittals by Successful Bidder

15.1 County intends to award contract to Bidder competent to perform and complete Work in satisfactory manner. County will require Successful Bidder to submit, within seven (7) calendar days after receiving written request from County and prior to contract award, Preliminary Progress Schedule, as set forth below.

15.2 Work Schedule shall be submitted via email to procurement agent and include time-scaled schedule and narrative in accordance with appropriate formats and sequencing conditions set forth in Specifications (including General Conditions). Activities shall identify significant submittals and approvals, major equipment deliveries, equipment testing, County's responsibilities, affected utilities, and other similarly involved third parties.

15.3 The Bid Schedule shall be complete and included with the bid at the Deadline for Receiving Sealed Bids.

15.4 Successful Bidder and Surety, if any, agree any delays within Bidder's control in delivering submittals shall constitute request by Bidder for time extension and Bid shall remain open for County's acceptance. If County agrees to time extension, Bidder shall comply with Submittal Requirement within five (5) additional calendar days. At County's option, failure by Successful Bidder to deliver submittals within extended period will void Bid evaluation and will constitute proof Successful Bidder has abandoned Bid, Bid Bond may be declared forfeited to County as liquidated damages, and Work may be awarded to another Bidder.

16. Taxes

16.1 Items on this Project are exempt from Federal Excise Tax and Georgia Sales and Use Tax. A certificate will be furnished if requested. Forsyth County is exempt from taxes, but the Successful Bidder shall pay all taxes required of such Successful Bidder by law and Forsyth County cannot exempt others from tax.

16.2 Contractor shall pay applicable sales, consumer, use, and other similar taxes required by law. Contractor is responsible for reviewing pertinent state statutes involving sales tax and complying with requirements.

16.3 The Contract prices for articles, materials, or equipment named herein are subject to increase by the amount of any additional tax or taxes affecting the articles, materials or equipment involved in the Contract imposed by or under the authority of the Federal or State Government and passed or taking effect after the receipt of Bids, and shall continue in effect during such time as such tax or taxes are lawfully collectible; provided, however, that in the event of such increase in cost, the claim shall be presented within thirty (30) days and supported by evidence of such additional tax, satisfactory to the County.

17. Qualifications of Surety Companies

17.1 In order to be acceptable to County, the Surety company issuing Bid Bonds or Performance/Payment Bonds as required in Bid Documents, shall meet and comply with following minimum standards:

17.1.1 Bonding Company must be licensed to do business in Georgia by the

Georgia Secretary of State, authorized to do business in Georgia by the Georgia Insurance Department, listed in the Department of the Treasury's publication of companies holding certificates of authority as acceptable surety on federal bonds and as acceptable reinsuring companies and have an AM Best rating of A- and financial classification of VII or higher.

17.1.2 Surety must appear on the Treasury Department's most current list (Circular 570 as amended).

17.1.3 All Bonds must be submitted on forms provided by Forsyth County and agencies providing bonds and insurance must provide proof that they meet the criteria outlined in the Bid and Contract Documents.

17.1.4 Surety shall be admitted doing business in State of Georgia and shall be registered to provide such surety by the State of Georgia Insurance Commissioner.

17.1.5 Surety shall have been in business and have records indicating successful continuous operations for at least five (5) years.

17.1.6 Attorneys-in-fact who sign Bid, Performance or Payment Bonds shall file with the applicable Bond a certified power of attorney providing authority to sign the Bond.

17.1.7 Surety company agents shall list name, address, and telephone number on Bonds.

17.1.8 Performance and Payment Bonds shall extend twelve (12) months beyond date of final payment and shall contain waiver for alteration to Contract terms, time extensions, or forbearance on County's part.

18. General Information

18.1 CHANGES: No change will be made to this invitation except by written modification by the County Procurement Office via EUNA. Requests for interpretation or changes must be in writing and received at least (7) seven calendar days prior to the time set for opening of the bids.

18.2 FOB POINT: Bid price to include shipping, packing, crating, and unloading at address in Bid Schedule. Title to remain with Contractor until fully accepted by the County. Goods damaged or not meeting specifications will be rejected and removed at Contractor’s expense. Concealed damaged goods to remain property of the Contractor until replaced or removed at County's direction.

18.3 BID ACCEPTANCE TIME: Bids requiring acceptance by the County in less than ninety (90) calendar days could be rejected, unless so stated on "Bidder's Response Page" and accepted by the County.

18.4 NONDISCRIMINATION:

18.4.1 The Forsyth County Board of Commissioners is committed to compliance with Title VI of the Civil Rights Act of 1964 and all related regulations and directives. Forsyth County assures that no person shall on the grounds of race, color, or national origin, as provided by Title VI of the Civil Rights Act of 1964, and the Civil Rights Restoration Act of 1987 (P.L. 100.259), be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity.

Forsyth County further assures that every effort will be made to ensure nondiscrimination in all of its programs and activities whether those programs and activities are federally funded. In addition, Forsyth County will take reasonable steps to provide meaningful access to services for persons with Limited English Proficiency. When Forsyth County enters a contract with another entity utilizing federal aid funds, Forsyth County will include Title VI language in all written agreements and will monitor for compliance.

18.4.2 The Bidder in accepting this Contract, attests that it is in compliance with the nondiscrimination clause contained in Section 202 of Executive Order 11246, as amended, relative to equal employment opportunity for all persons without regard to race, color, religion, sex, or national origin, and the implementing rules and regulations prescribed by the Secretary of Labor, which is incorporated herein by reference.

18.5 BID RESULTS: Bid results will be posted on EUNA under Public Files.

18.6 REGULATORY AGENCIES: Successful Bidder will be responsible for all required permits or licenses required by any regulatory agency of the city, county, state or federal governments. Further, Successful Bidder will be responsible for meeting all requirements of any regulation(s) or guideline(s) of any of the said governments or any independent agency recognized by said governments as publisher of any such regulation(s) or guideline(s).

18.7 INDEPENDENT CONTRACTORS: The Bidder represents to Forsyth County that it is fully experienced and properly qualified to perform the functions provided for herein and that it is properly equipped, organized, and financed to perform such functions. The Bidder shall finance its own operations hereunder, shall operate as an independent contractor and not as the agent of Forsyth County and nothing contained in this Invitation to Bid or a Contract resulting from same shall be construed to constitute the Bidder or any of its employees, servants, or agents or subcontractors as a partner, employee, servant, or agent of the County nor shall either party have any authority to bind the other in any respect, it being intended that each shall remain an independent contractor.

18.8 INSPECTION OF RECORDS:

18.8.1 The records of the Procurement Office are open and accessible to the public in accordance with the provisions of the Georgia Open Records Act. Requests for inspection of records must be in writing, must be reasonable, must contain sufficient information to facilitate retrieval, and must not interfere with the orderly operation of the Procurement Office.

18.8.2 Bidders are cautioned that any documentation submitted with or in support of a Bid will become subject to public inspection under the Georgia Open Records Act. Labeling such information “Confidential,” “Proprietary,” or in any other manner will not protect this material from public inspection upon request. There will be a charge assessed for any person requesting copies of records.

19. Execution of Written Contract

Successful Bidder will be required to sign written a Contract identified in Bid Documents as a draft form of Construction Services Agreement. Such Agreement contains terms and conditions of the contractual arrangement for the services. Such form of agreement will be modified as appropriate, at the County’s discretion, to include any additional specific terms related to the services being provided. Any questions regarding the form of services agreement must be submitted in writing by the deadline for questions specified in this Bid.

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BID SPECIFICATIONS

BID NO. 26-50-5211

Provide all Materials, Equipment and Labor for Natural Turf Playfield Installation at Sawnee Mountain Preserve.

Bidders must provide separate line-item pricing for each part of the Project:

Item No 1: Natural Turf Playfield.

Item No 2: Add Alternate No. 1: Retaining Wall - Unit Price per Square Foot Item No 3:. Add Alternate No. 2: Irrigation System - Hunter Irrigation Components

Partial bids for only one Item of the Project will not be accepted.

The County reserves the right to award each part of the Project individually or as a combined award based on the best value to the County, which is at the discretion of the County.

SCOPE OF WORK:

Project Manager: Whitman Morgan / Jackson Gibbs

Project Location: Forsyth County Sawnee Mountain Preserve 4075 Spot Rd, Cumming, GA 30040

Playfield size: approximately 50 meters by 30 meters rectangle, 0373 acres (see red boundary Photo 1).

Measurements, photos, and other metrics are included for reference only. Contractor to verify all site conditions, locations, and dimensions prior to mobilization.

Contractor shall provide all labor, materials, equipment, supervision, and incidentals for the construction of a durable, smooth, stable, level, and well-drained natural turf Playfield suitable for youth activities and general recreational programming.

Photo 1

1. General Requirements

Contractor shall coordinate schedule, access, and work operations with the Project Manager to minimize disruption to park operations.

The following shall apply to the project unless approved in advance and in writing by the Project Manager:

• All loading, unloading, staging and material storage shall be limited to the area marked as “Loading/unloading Zone” on Photo 2.

• Area marked as “Must Remain Accessible” on Photo 2 must always remain open and accessible during the work.

• Contractor shall not allow equipment, materials, or construction debris to be scattered or stockpiled outside approved areas.

• Equipment, materials, and supplies must be contained within the approved work areas.

• Stored materials, equipment, and supplies shall be secured and protected from public access by temporary fencing, barricades, or other approved means whenever left unattended. Contractor retains all risk associated with storing equipment and materials.

Photo 2

Contractor shall keep the site reasonably clean throughout the project and shall remove all excess materials, debris, and waste upon completion.

Contractor shall notify the Project Manager when grading and soil preparation are complete and prior to sod installation, the Project Manager must be able to review the prepared field surface before sod is installed.

2. Utilities and Existing Conditions

Before beginning any work, the Contractor is solely responsible for identifying and verifying the location of all existing underground utilities and services within and adjacent to the work area. The Contractor shall contact the appropriate utility notification service (e.g., 811 or local equivalent) and coordinate with all utility providers as necessary. Any damage to utilities resulting from the Contractor’s failure to properly locate and protect them shall be repaired at the Contractor’s expense. The County assumes no responsibility for the accuracy or completeness of utility location information.

Contractor shall use caution around existing irrigation components and any identified private lines or infrastructure in or near the work area.

Contractor shall be responsible, at its own expense, for repair of any utilities or improvements damaged because of work under this contract.

3. Dust, Erosion, and Sediment Control

Contractor shall implement and maintain Best Management Practices (BMP) to prevent and minimize erosion and sedimentation throughout the project. BMPs shall be consistent with applicable County requirements and the Manual for Erosion and Sediment Control in Georgia.

BMPs shall include sediment barriers and other measures necessary to protect adjacent areas, drainageways, and existing improvements. BMPs shall remain in place until disturbed areas are permanently stabilized.

Contractor shall control dust generated by construction activities, haul routes, material handling, and exposed or disturbed soils. Dust control measures may include watering, temporary soil stabilization, covering of haul loads, limiting unnecessary disturbance. The Contractor shall use any necessary measures to prevent dust from leaving the site or settling on adjacent buildings, vehicles, walkways, parking areas, or public spaces.

4. Clearing and Grading

Contractor shall remove existing turf, thatch, weeds, vegetation, roots, rocks, debris, and other unsuitable material within the construction limits.

Site shall be rough grade using suitable on-site soil when feasible. Final grading shall create a smooth, stable, and uniformly drained playing surface suitable for field games and general recreational programming.

Finished field grade shall provide positive surface drainage with an approximate uniform slope of 1.0% to 1.5%. The completed surface shall be free of depressions, birdbaths, abrupt grade changes, ridges, rutting, and other irregularities that would interfere with safe use or mowing.

5. Soil Testing and Soil Preparation

Contractor shall provide a soil report for existing field soils obtained through the local Extension Service or another approved soil testing laboratory showing recommended amendments.

Prior to sod installation, Contractor shall:

• remove existing surface vegetation and unsuitable material.

• loosen and cultivate the field area to a minimum depth of 6 inches.

• remove any unsuitable material to a minimum depth of 6 inches.

Contractor shall apply 2 to 3 inches of imported screened sandy loam topsoil, or approved soil mix suitable for turf establishment, over the loosened field area and uniformly till/incorporate that material into the upper 6 inches of soil to create a consistent rooting zone.

Additional imported screened topsoil shall be placed as needed to achieve final grade and provide a suitable finished surface for sod installation.

Imported soil shall be clean, friable, and suitable for turf establishment, reasonably free of rocks over 1 inch, roots, rubble, noxious weeds, sticks, and other deleterious material. Lime, gypsum, and fertilizer shall only be applied as recommended by the soil report or approved by the Project Manager.

6. Sod

Contractor shall provide and install certified hybrid bermudagrass sod, preferably TifTuf Bermuda, or approved equal such as Tifway 419 Bermuda, suitable for recreational field use and maintenance at a relatively short mowing height. Sod shall be:

• strongly rooted

• true to type

• uniform in thickness

• free of weeds, insects, disease, and undesirable native grasses

• fresh cut and not dormant at time of installation

• laid within 24 hours of harvest.

• installed in a solid mass with tightly fitted joints, butted ends and sides, and staggered joints and shall not overlap.

Contractor shall tamp or roll sod to ensure full contact with soil and shall work sifted soil into minor cracks as needed.

7. Watering and Establishment

Sod shall be watered immediately after installation.

Contractor shall maintain adequate moisture in the prepared root zone and install sod during the installation period.

At project closeout, Contractor shall provide a written 30-day establishment and care schedule that includes recommended watering, mowing guidance, traffic restrictions, and general establishment recommendations.

8. Restoration

Any areas disturbed by construction outside the limits of the new Playfield, including access routes, staging areas, adjacent turf, irrigation areas, and landscaped areas, shall be restored to equal or better conditions than existed prior to construction.

Restoration shall include regrading, stabilization, and replacement of turf or other surface treatments as needed to match adjacent conditions.

9. Warranty

Contractor shall provide a minimum 90-day establishment warranty from date of acceptance. Contractor shall replace or repair any sod areas that fail to establish due to deficient installation or materials at no additional cost to the County.

10. Work Schedule

Contractor shall not have access to the project area to stage, deliver, or store materials and equipment, or begin construction, prior to August 6, 2026, unless approved in writing by the Project Manager.

Contractor shall aim to complete the project in time to allow for maximum sod growth before the dormant season.

Prior to commencing the project Contractor shall provide a detailed work schedule for each part of the project for coordination and review with the Project Manager. The work schedule shall, at a minimum, indicate:

a) The first date of initial on-site mobilization.

b) Duration and sequencing of work activities broken down by trade and phase within each major structure or geographical area on site.

c) Identification of work activities likely to cause increased disruption to the work, the site, or surrounding operations.

d) Plan for coordination with any relevant service or utility providers; and,

e) The projected Substantial Completion Date, defined as the point at which all work is complete except for minor punch-list items that do not materially impede final inspections or occupancy.

Add Alternate No. 1 –Retaining Wall

Contractor shall provide all labor, materials, equipment, and incidentals to construct an appropriately sized retaining wall along the high side of the work site (see Photo 3).

Photo 3

Add Alternate No 1 – Retaining Wall shall be bid as follows:

• Construction: Unit Price per square foot of retaining wall face, unit price shall include all labor, materials, excavation, foundation preparation, drainage aggregate, perforated drainpipe, filter fabric, structural backfill, geogrid if required, caps, and all incidentals necessary for a complete installation.

• Certified Design: Lump sum price for an engineered and certified design, if required and not included in the unit price.

When required by wall height, loading, site conditions, manufacturer requirements, or applicable code, the retaining wall shall be designed and certified by an engineer licensed by the State of Georgia.

Retaining wall construction shall begin only after the rough grading is complete and the site verified by the Project Manager.

The County shall make the final determination of all wall dimensions and required material quantities. Determination will occur in collaboration with the Contractor after the site verification and rough grading has been completed...

Subject to material availability, the proposed retaining wall units, color, texture, and overall appearance shall match the existing retaining wall located adjacent to the project area along the island in front of the Visitor’s Center.

Contractor shall verify existing island retaining wall type and submit proposed wall product information for Project Manager written approval prior to installation. Where an exact match is not available, Contractor shall provide the closest available match in size, color, texture, and appearance for review and approval by the Project Manager.

Retaining walls shall be a segmental retaining wall system or other County approved retaining wall system suitable for exterior use and long-term soil retention.

Retaining wall construction shall include all drainage, backfill, and reinforcement required for proper performance and longevity.

Backfills shall be placed in lifts and compacted in accordance with manufacturer recommendations and accepted construction practice. Retaining walls shall be constructed to a smooth, uniform alignment and grade.

Any areas disturbed by retaining wall construction shall be restored to equal or better conditions than existed prior to construction.

Payment for this Add Alternate No. 1 – Retaining Wall, if accepted, shall be based on actual quantities installed.

Add Alternate No. 1 – Retaining Wall shall be priced as a lump sum separately from the Turf Playfield base bid and Add Alternative No 2 – Irrigation System.

Add Alternate No. 2 – Irrigation System

Contractor shall provide all labor, materials, equipment, and incidentals required for the complete installation of an inground irrigation system for the Playfield.

Contractor shall use Hunter Irrigation components, or components fully compatible with the existing Hunter irrigation system, unless otherwise approved by the Project Manager.

Contractor must identify the manufacturer and model information in the bid submittal.

Irrigation installation shall include connection to existing water supply and/or existing irrigation infrastructure (if available).

Irrigation installation shall include testing, adjustments, restoration, and all incidentals necessary for a complete and operable system.

Contractor and irrigation designer shall inspect the site conditions and verify the available water source, including available PSI and GPM, prior to finalizing the irrigation design.

The system shall be designed to provide coverage appropriate for establishment and maintenance of the new Playfield, emphasizing the use of the few sprinkler heads practicable. Preference shall be given to locating sprinkler heads outside the primary play surface when feasible.

Contractor shall include all components required for a complete and functional system, including but not limited to piping valves, valves, valve boxes, wiring, controller or control components, sleeves, fittings, and other appurtenances. Backflow prevention, meter, tap, or other utility-related components required by the local jurisdiction and site conditions shall be included.

All materials used in the system shall meet minimum industry standards.

Prior to installation, Contractor shall submit irrigation shop drawings to the Project Manager for review. Such submittal shall include:

• head layout and coverage

• sprinkler head models

• pipe routing and valve locations

• control method/controller information

• operating pressure and flow assumptions

• connection/tie-in information

• any required sleeves, backflow devices, meter, taps, or related components

Any areas disturbed by the irrigation system installation shall be restored to equal or better conditions than existed prior to construction.

Add Alternate No. 2 – Irrigation System shall be priced as a lump sum separately from the Turf Playfield base bid and Add Alternative No 1 – Retaining Wall.

Work Hours:

Work shall be performed during consecutive 8-hour workdays, 6 days a week, 7:00 a.m. to 7:00 p.m. Monday through Friday 8:00 a.m. to 6:00 p.m. Saturday, until the work is complete.

Sunday construction is not permitted.

The County intends to maintain normal business operations of the park for the public and/or County staff for the duration of the project. The closure of the project area to be coordinated between the Contractor and the Project Manager.

Work Schedule:

Contractor shall not have access to the project area to stage, deliver, or store materials and equipment, or begin construction, prior to August 6, 2026, unless approved in writing by the Project Manager.

Contractor shall aim to complete the project in time to allow for maximum sod growth before the dormant season.

Prior to commencing the project Contractor shall provide a detailed work schedule for each part of the project for coordination and review with the Project Manager. The work schedule shall, at a minimum, indicate:

a) The first date of initial on-site mobilization.

b) Duration and sequencing of work activities broken down by trade and phase within each major structure or geographical area on site.

c) Identification of work activities likely to cause increased disruption to the work, the site, or surrounding operations.

d) Plan for coordination with any relevant service or utility providers; and,

e) The projected Substantial Completion Date, defined as the point at which all work is complete except for minor punch-list items that do not materially impede final inspections or occupancy.

GENERAL CONDITIONS

The Contractor shall, at a minimum, adhere to the following:

1) Coordinate a post award site walk-through with the Project Manager to review and finalize the site layout, details, and any other Work-related specifics prior to mobilization and commencing construction. Contractor must request inspection at the completion of each part of the Project. County reserves right to inspect the Project and Work subject to the satisfaction of the County.

2) Ensure that all required materials and equipment have been obtained and are available on-site prior to the commencement of Work.

3) Maintain a safe, clean job site always. At the end of each workday, contractor shall remove debris, properly dispose of waste, and haul away all trash generated by the work or workman. Hazardous or construction materials must be disposed of in compliance with all local, state, and federal regulations. County dumpsters or trash haulers may not be used for construction debris.

4) Upon completion of the Project, Contractor shall restore the job site to its original condition, including the removal of all construction materials, debris, and equipment.

Any areas disturbed or altered during work shall be repaired or reinstated to the satisfaction of the County.

5) Coordinate with the Project Manager regarding the removal and reinstallation of all on-site structures, equipment, and containers which may require temporary relocation.

6) Verify all site conditions and dimensions prior to mobilization.

7) Protect existing structures, utilities, and adjacent surfaces during construction operations and removal and replacement of on-site structures, equipment, and containers.

8) Be responsible for securing the work area with signage, barricades, cones, or fencing to prevent public access during construction operations and any hazardous or unsafe areas shall be clearly marked.

9) Provide a one (1) year warranty covering all workmanship, labor, and materials from the date of final acceptance of the entire Project.

10) Obtain written approval from the County for any changes to the Work via Change Order submitted in accordance with the Contract.

11) All work be performed in compliance with all local, state, and federal regulations and permitting requirements, including those specifically as administered by the U.S.

Environmental Protection Agency (EPA) and applicable state or local permitting…