Mustang AFRC Landscaping/Lawn Care Beg 05-2025

The Oklahoma Military Department is seeking professional lawn, shrub, and tree maintenance services for the Mustang Armed Forces Reserve Center (AFRC) located in Mustang, Oklahoma, specifically covering approximately 14.4 acres of grounds (8.6 acres of improved and 5.8 acres of semi-improved areas). The procurement involves comprehensive landscaping services including lawn mowing, trimming, edging, fertilization, weed control, pest management, tree and shrub pruning, and debris removal, with specific requirements for grass height maintenance between 1.5" to 12" depending on the area. Bidders must possess current Pesticide Application Licenses from the Oklahoma Department of Agriculture, both for the company and individual applicators, and must submit detailed documentation including proof of workers' compensation, general liability, and automobile insurance. The solicitation (Event #EV00000689) has established a mandatory pre-bid meeting scheduled for April 7, 2025, at 9:00 AM, with the last day to submit questions on April 10, 2025, at 1:00 PM, and bid responses due by April 16, 2025, at 2:00 PM through the Oklahoma Supplier Portal. The initial contract period will run from May 1, 2025, through February 28, 2026, with options to renew for two consecutive one-year periods, and will be awarded to the lowest responsible bidder using a lowest and best value evaluation criterion.

The procurement does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises, though the bid documents include optional declarations for service-disabled veteran business enterprises. The contract allows for potential use as a Statewide Contract and requires all travel expenses to be included in the total acquisition price, with the State of Oklahoma being exempt from state sales, use, and excise taxes. Bidders must submit comprehensive documentation, including a Non-Collusion Certification, Responding Bidder Information form, and compliance with various state regulations, such as verifying work eligibility and confirming no ongoing boycotts. While no incumbent vendor is specifically mentioned, the solicitation emphasizes strict compliance with submission guidelines and potential disqualification for failure to adhere to procedural requirements. Although a specific budget range is not explicitly stated, the contract will involve monthly invoicing based on a fixed monthly rate for services, with additional rates for specific application services, suggesting a potential annual contract value that would depend on the detailed scope of maintenance required for the 14.4-acre facility.