Musical & Orchestral Instruments and Accessories

Fulton County Schools (FCS) in Georgia is soliciting competitive bids through an Invitation for Bid (IFB No. 198-26) for the provision of Musical & Orchestral Instruments and Accessories to support the district's instructional and performing arts programs across 102 schools throughout the Fulton County Schools system. The procurement requires qualified contractors to supply musical instruments, orchestral equipment, and related accessories meeting National Association for Music Educators specifications, with particular emphasis on stringed instruments that must be shop-adjusted and setup prior to delivery. Bidders must maintain valid web-based product catalogs, provide online cataloging capabilities, ensure product availability through documented specifications, and maintain local representatives in the metro Atlanta area for woodwind, brass, and string instruments. Contractors must submit guaranteed minimum discounts on band and orchestral instruments, equipment, and supplies that remain firm throughout the contract term, with FCS reserving the right to conduct periodic audits to verify fair market value and pricing accuracy. Required bid submissions include a completed Acknowledgement Form, Bid Schedule, Subcontractors Form listing up to five subcontractors with detailed contact information, References Form documenting at least three local corporate client references with minimum two-year business relationships, notarized Georgia Security and Immigration Compliance documentation, Responsibility Determination Questionnaire addressing organizational history and financial capability, and a completed Bidder's Checklist. Digital bid submissions through the Euna Procurement platform (Bonfire) are due by 2:30 p.m. EST on Tuesday, April 28, 2026, with written questions due by 4:00 p.m. EST on Tuesday, April 14, 2026. FCS will evaluate and award to the lowest price, responsive, and responsible bidder meeting all specifications and within appropriated funds, with the contract structured as a requirements contract featuring a base performance period and four optional one-year renewal periods at identical terms and pricing.

The solicitation does not identify specific set-asides for disadvantaged enterprises, minority-owned businesses, or women-owned businesses, making this opportunity available to all qualified contractors meeting the baseline requirements. All contractors and subcontractors must comply with the Georgia Security and Immigration Compliance Act and the Immigration Reform and Control Act of 1986, with contractors required to either register with E-Verify to verify employee work authorization, attest they employ no employees, or demonstrate professional licensure in good standing under Georgia Title 26, Title 43, or State Bar of Georgia; failure to provide notarized compliance documentation results in automatic bid disqualification. Contractors must maintain current business licenses and state registrations for Georgia and Fulton County throughout the contract term and must disclose any contract defaults, denied bids due to non-responsibility, or litigation involvement within the past ten years. All personnel assigned to perform contract work must successfully complete criminal history background checks and obtain FCS contractor badges prior to beginning work. The solicitation does not identify incumbent vendors or specific budget allocations; however, pricing is evaluated on a net unit price or all-item net price basis with all delivery, installation, unloading, drayage, insurance, packing, and setup charges included on an F.O.B. destination basis. Awarded contractors must provide proof of insurance within five business days of notification, maintain a one-year warranty on all goods from the acceptance date, and replace defective products within thirty days at no cost to FCS.