8-198-26 IFB Specifications.pdf
PDF 115 KB Posted
- Attached to
- Musical & Orchestral Instruments and Accessories
- Solicitation number
- 198-26
- Issued by
- Fulton County, Georgia
About this file
IFB Specifications Summary
This is an Invitation for Bid (IFB) specifications document issued by Fulton County Schools (FCS), located in Atlanta, Georgia. The procurement seeks qualified suppliers to provide musical and orchestral instruments and accessories to support FCS instructional and music programs. The document establishes baseline requirements that all bidders must meet, including maintaining a valid web address for online catalogs, providing online cataloging for bid schedule items, and ensuring product availability through documented specifications. Vendors bidding on woodwind, brass, and string instruments must maintain a local representative in the metro Atlanta area and provide that representative's name and phone number with their bid response. Stringed instrument bids must include supplier set-up services aligned with National Association for Music Educators (NAME) specifications.
The pricing structure requires contractors to provide guaranteed minimum discounts for band and orchestral instruments, equipment, and supplies, with discount percentages and bases (such as catalog price or manufacturer's suggested retail price) clearly stated in bids. Discount ranges are permissible when manufacturers provide varied discounts by product. All guaranteed minimum discounts must remain firm throughout the contract period. FCS reserves the right to conduct periodic random audits to verify fair market value and ensure that granted prices are reasonable and accurate. Awarded contractors must be prepared to provide documentation upon request demonstrating that appropriate discounts are consistently applied throughout the contract term.
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SPECIFICATIONS
CONTRACTING DEPARTMENT
6201 Powers Ferry Road, Atlanta, Georgia 30339 • 470-254-8970 • www.fultonschools.org/contracting 1
SCOPE OF WORK
Fulton County Schools (FCS) is seeking bids from qualified suppliers to supply and set up (as required) Musical & Orchestral Instruments and Accessories to FCS Instructional/Music Program.
SPECIFICATIONS AND REQUIREMENTS
1. Contractor should provide a valid web address for their online catalog.
2. Bids for stringed instruments must include supplier set-up to match National Association for Music Educators (NAME) specifications.
3. Provide online cataloging for items contained in the Bid Schedule.
4. Vendors submitting bids for woodwind, brass, and/or string instruments must have a local representative in metro Atlanta.
5. The name and phone number of your local representative should be submitted with the bid response, if bidding woodwind, brass, and/or string instruments.
BASIC GUIDELINES
1. Contractors should provide a guaranteed minimum discount for band and orchestral instruments, equipment and supplies. Contractors are to indicate discount percentage range and basis for discount (i.e. catalog, MRSP, etc.) Upon request, awarded Contractor must be able to provide documentation verifying appropriate discounts are granted throughout the contract. FCS reserves the right to conduct periodic random audits of fair market value, etc. to ensure price granted is reasonable and accurate.
2. Guaranteed minimum discounts must remain firm for the contract period.
3. Guaranteed minimum discounts listed on the Bid Schedule may be a range (i.e. 10%-25%, based on MSRP). FCS is aware that individual manufacturers give different discounts based on the product.
http://www.fultonschools.org/contracting
SCOPE OF WORK
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