Musical Instruments for Central Campus

The City of Pembroke Pines, Florida is requesting quotes for musical instruments for Central Campus under Quick Quote ED-26-QQ-05, with bids due August 31, 2026 at 1:00 p.m. electronically via OpenGov. The estimated project cost is $59,000, and no federal funding applies to this procurement.

The scope comprises thirty-one instruments across fourteen line items: concert bells, drum throne, trap table, trombones (6 units), trumpets (4 units), saxophones in multiple types (5 units), clarinets (7 units), bassoons (2 units), oboes (3 units), and flutes (2 units). All items are specified by brand and model number; "or equal" substitutions are permitted if properly documented. Delivery must occur within thirty calendar days of purchase order issuance, with a requested delivery date of October 1, 2026. Vendors must include shipping costs in unit pricing and register or be willing to register with the City through PaymentWorks for payment processing.

The City reserves the right to award all items to a single vendor, make multiple awards by item, or award any combination in its best interest. No pre-bid meeting is scheduled. Questions are due August 20, 2026 at 12:00 p.m., with final answers issued by August 26, 2026. Delivery time and price are identified as major evaluation factors. No proposal security, bid bond, payment bond, or performance bond is required.

Vendors must maintain comprehensive insurance including General Liability ($2,000,000 aggregate), Workers' Compensation, Auto Liability, Umbrella/Excess Liability ($2,000,000), Professional Liability, and Cyber Liability ($1,000,000), with the City named as additional insured on applicable policies. Payment terms are Net 30 under the Local Prompt Payment Act (Part VII, Chapter 218, Florida Statutes). The City is exempt from federal and state sales tax. All commodities are subject to inspection upon receipt and must be delivered FOB destination during standard business hours.