Musical Instruments and Consumables

The Texas Health and Human Services Commission is requesting bids on musical instruments and consumables to support active treatment services at Richmond State Supported Living Center under IFB HHS0017843, with bids due August 19, 2026 at 10:30 a.m. Central Time.

The scope consists of seven specific line items across two NIGP classes: three musical instruments (Nino 12-piece Wrist Bell Set, Dunlop Trigger Flat Guitar Capo Gold, Lanikai Baritone Ukulele) and four consumables and accessories (Proline Mic Pack, DW Drum Rug, DrumDial Drum Tuner, RTOM Moongel Percussion Dampening Gels), each in quantity of one unit. Delivery is to a single location at 2100 Preston Street, Richmond, Texas 77469, within 14 days of order receipt unless otherwise specified. Equal or substitute products must include complete product descriptions with the bid response. All pricing must be firm, fixed unit rates submitted in US dollars with freight quoted F.O.B. Destination Freight Prepaid and Included in the total price.

The historical monetary value for similar goods during fiscal year 2025 was between $25,000 and $50,000, provided as a guideline only. The initial contract term runs September 1, 2026 through August 31, 2027, with an option for one additional year extension at HHSC's sole discretion subject to funding availability. Both HHSC and the Department of State Health Services are entitled to use any resulting contract. A Historically Underutilized Business Subcontracting Plan is encouraged but not required. HHSC reserves the right to make single or multiple awards based on best value.

Mandatory submissions are completed Exhibit A (HHS Solicitation Affirmations, Pages 1–14) and Exhibit C Pricing Sheet. Questions are due August 11, 2026, with responses posted as an addendum on August 12. Bidders may submit responses electronically through the HHS Online Bid Room or in person to 1100 W. 49th Street, Austin, Texas; account registration for electronic submission may require several days prior to the deadline.