Musical Instruments 2026-2027

The Rockwood School District Fine Arts Department in Missouri is soliciting competitive bids through a Request for Bids (RFB) for the provision of musical instruments during the 2026-2027 school year. The procurement encompasses string, brass, and woodwind instruments with specified setup, adjustment, and accessory requirements detailed in Exhibit A of the Bonfire BidTable. Bidders must submit itemized price lists reflecting government or public education pricing where available, with all costs including delivery to each Rockwood School District location and setup/adjustment services for string instruments as well as playtest adjustments for brass and woodwind instruments. The district serves nearly 19,000 students across four high schools, six middle schools, nineteen elementary schools, and specialized campuses throughout the greater St. Louis area. Vendor questions must be submitted by April 21, 2026, with sealed bids due on May 5, 2026, at 2:00 PM CST through the Rockwood School District Bonfire portal; the Board of Education will formally approve the award by June 16, 2026, with contract performance commencing July 1, 2026, and concluding November 30, 2026. Qualified bidders must provide five references including any governmental entities and school districts served, a Certificate of Good Standing from the Missouri Secretary of State, evidence of financial stability, and a completed IRS Form W-9, with preference given to vendors maintaining Greater St. Louis Area representatives for post-delivery adjustments.

The RFB does not identify specific set-aside designations or restrictions limiting response eligibility to particular enterprise classifications, and no incumbent vendors or current contractors are referenced in the solicitation documents. All quoted prices must remain in effect through November 30, 2026, and must exclude federal excise tax, transportation tax, and state retail sales tax, with the district's payment terms established at Net 45. The Rockwood School District reserves the right to split awards among multiple vendors, make multiple awards, request additional information or conduct interviews with bidders, and accept or reject any bids at its discretion. No pre-bid meeting will be held for this solicitation. The specific award value or budget range for this procurement is not disclosed in the available solicitation documents.