Municipal Court Bailiff and Related Security Services

The City of Bend, Oregon (Deschutes County) is issuing an Informal Request for Proposals (Solicitation No. 26-12907) to procure Municipal Court Bailiff and Related Security Services. The City seeks a qualified Oregon-certified armed security officer to serve as bailiff during Municipal Court sessions scheduled for every Thursday and every other Tuesday throughout each court session, typically lasting six to eight hours per session. The bailiff's primary responsibilities include maintaining courtroom order and decorum, enforcing courtroom rules, providing court security services, responding to emergencies, and ensuring the safety of the judge, court staff, and the public. Contractors must be familiar with courtroom layout, emergency procedures, and security protocols, and must communicate with court staff prior to sessions. The procurement will be evaluated using three primary scoring criteria: Project Understanding and Approach (100 points), Project Team Experience and Quality of Service (100 points), and Cost (100 points), with an additional 100 points available if interviews are conducted. Proposals must include hourly and overtime rates, a complete cost proposal, a letter detailing firm qualifications and experience, three references from similar work within the past five years, and agreement or disagreement with the City of Bend Personal Services Contract terms. The proposal submission deadline is May 8, 2026 at 2:30 PM through the City of Bend eProcurement Bonfire Portal, with electronic submission required unless prior arrangements are made for alternative submission methods. The contract, governed by Oregon Law (ORS 279A and 279B) and City of Bend Code, will become effective upon signature and approval by the City's legal counsel, with an initial term expiring on June 30, 2027, and the option for renewal for up to four additional years if both parties agree.

No specific set-aside designations or restrictions on bidder types are detailed in the solicitation materials; however, proposers may qualify as "Resident Bidders" under ORS 279A.120 by certifying they have paid unemployment or income taxes in Oregon during the twelve calendar months preceding bid submission and maintain a business address in the state. All contractors and subcontractors must comply with federal civil rights laws, including Title VI of the Civil Rights Act of 1964, the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as well as Oregon statutory requirements including ORS 659A and the City of Bend's non-discrimination policy. Contractors must provide Oregon Workers' Compensation coverage for all subject workers in compliance with ORS 656.017 and demonstrate compliance with state tax laws. The contractor must maintain comprehensive insurance coverage, including commercial general liability of $2,000,000 per incident, commercial automobile liability of $2,000,000 combined single limit, professional liability insurance of $2,000,000, and workers' compensation insurance as required by Oregon law. No incumbent vendor or current contractor information is provided in the solicitation documents. The specific contract value or budget range is not detailed in the available materials, though compensation is structured through monthly invoices with detailed summaries of work performed, with the City paying undisputed amounts within 30 days of receipt.