Multiple-Provider, On-Call, As- Needed, Daily Rate Service Contract for Motel Room Rentals in Tahoe City Area

Caltrans is seeking multiple providers for an on-call, as-needed daily rate service contract for motel room rentals in the Tahoe City area within District 03's Sutter/Sierra Region. The primary objective is to house Caltrans employees during snow removal operations, storm responses, emergencies, and other work-related activities. The Invitation for Bid (IFB) #03A4077 covers a contract period from November 1, 2025, through June 30, 2028, with plans to award contracts to up to three lowest responsible bidders. Written questions are due by September 17, 2025, and final bids are due on September 23, 2025, at 2:00 p.m. The bid proposal includes a detailed pricing structure with differentiated rates for summer and winter seasons, distinguishing between weekday, weekend, and holiday rates. Contractors must provide motel rooms meeting specific health and safety standards, including clean facilities, functioning amenities, and daily maid service. Evaluation will consider pricing, small business participation, and compliance with state regulations and executive orders.

The procurement has a strong emphasis on small business participation, with Caltrans setting a 25% Small Business (SB) participation goal. While Disabled Veteran Business Enterprise (DVBE) participation is not mandatory, contractors can receive a potential 5% incentive for DVBE involvement. Bidders must be certified as a Small Business or Micro Business with the Department of General Services. Potential contractors must comply with various state regulations and meet specific certification requirements. Although a specific contract value is not explicitly stated, the multi-year, multi-provider approach suggests a significant procurement opportunity for qualified motel providers in the Tahoe City area. The contract's structure allows for flexibility in accommodating Caltrans' housing needs during various operational scenarios, particularly winter-related work activities. Interested vendors must carefully review the solicitation package and ensure they meet all specified requirements for participation in this state contract opportunity.