Multi-Provider, On-call, As Needed, Daily Rate, Service Contract for Motel Room Rentals for Caltrans Employees in Siskiyou County

Caltrans is seeking multiple motel providers for an on-call, as-needed daily rate service contract to house employees during work activities in Siskiyou County, specifically within District 2. The contract will support Caltrans staff during snow removal, storm responses, emergencies, and other work-related activities. Bidders must have a business location within 15 miles of Mount Shasta, California, and provide standard rooms with queen-sized beds, televisions, telephones, and daily maid service in pet-free accommodations. The solicitation (IFB #02A2414) requires room rental pricing for different periods: Sunday through Thursday, Friday and Saturday, and state holidays. Bid submissions are due by May 29, 2025, at 2:00 p.m., with bid opening at 2:30 p.m. The contract is scheduled to commence on November 1, 2025, or upon Department of General Services approval, and will expire on April 30, 2028. Up to three lowest responsible bidders will be awarded contracts, with work assignments prioritized based on bid amounts.

The procurement encourages participation from small businesses and disabled veteran business enterprises (DVBE), offering a 5% small business preference and a potential 5% DVBE incentive. While DVBE participation is not mandatory, it is strongly encouraged. The contract will be a multiple-provider arrangement, with work initially assigned to the lowest-ranked bidder and subsequent providers called in ascending order of their bid amount. The specific contractor and maximum agreement amount are currently marked as "to be determined," indicating the solicitation is in the procurement phase. The contract will be administered by Caltrans in Sacramento, with contact for questions directed to Esmeralda Rojo, Contract Analyst, who can be reached at (279) 234-2457 or esmeralda.rojo@dot.ca.gov. Bidders must meet specific health and safety criteria for room accommodations, ensuring clean, functional spaces that meet Caltrans' operational requirements.