Multi-Provider, On-call, As Needed, Daily Rate, Service Contract for Motel Room Rentals for Caltrans Employees

The California Department of Transportation (Caltrans) has issued an Invitation for Bid (IFB #03A4072) for a multi-provider, on-call, as-needed daily rate service contract for motel room rentals in the South Lake Tahoe area within District 3. The primary objective is to provide temporary housing for Caltrans employees engaged in snow removal, storm response, emergencies, and other work-related activities. Contractors must maintain a place of business within a 10-mile radius of the South Lake Tahoe Maintenance Station and provide room accommodations that meet specific cleanliness and amenity requirements. The contract will cover room rentals across different seasons, with unit pricing for weekdays, weekends, and holidays during summer and winter periods. Key deliverables include providing clean, comfortable rooms with necessary amenities, with Caltrans only paying for rooms specifically requested and confirmed by authorized representatives. The solicitation was released on September 17, 2025, with written questions due by September 24, 2025, and bids due by October 2, 2025 at 2:00 p.m. The proposed contract term spans from November 3, 2025 to November 2, 2028.

The procurement includes a Small Business (SB) participation goal of 25%, with the potential to award contracts to up to three lowest responsible bidders. While a Disabled Veteran Business Enterprise (DVBE) participation requirement is not mandatory, a DVBE incentive is applicable to the bidding process. The contract covers jurisdictions including El Dorado County, Santa Monica City, and El Dorado Hills CDP, with a focus on serving Caltrans employees in the South Lake Tahoe area. Bidders must submit unit prices for different room types and seasons, with estimated quantities provided for each category. Although a specific budget range is not explicitly stated, the contract's multi-year nature and multiple-provider approach suggest a significant potential value. Interested contractors should note the accessibility requirements for solicitation documents, with options to request accessible versions through the provided contact information (http://bit.ly/dpac-ada or by calling (916) 654-2852).