MTRS RFR Board Election Services

The Commonwealth of Massachusetts, through the Massachusetts Teachers' Retirement System (MTRS), is seeking a contractor to provide board election services. The selected contractor will be responsible for printing and distributing voting materials to approximately 150,000 eligible voters, receiving and verifying votes (both paper and online), and tabulating and certifying the final election results. The contract is expected to cover a one-year period with the option to extend for up to five years. Detailed cost proposal requirements have been outlined, including separate estimated costs for voting by mail/paper and online versus mail/paper only. The MTRS estimates the total cost for printing, processing, and tabulation services will range from $35,000-$45,000, with postage costs of approximately $55,000. The procurement calendar includes a deadline for submitting bids on August 31, 2015 and a target for selecting a contractor by September 28, 2015.

The RFR includes Supplier Diversity Program (SDP) requirements, and the selected contractor will be required to commit a specific percentage of sales derived from the contract that will be spent with certified Minority Business Enterprises (MBE), Women Business Enterprises (WBE), and Service-Disabled Veteran-Owned Business Enterprises (SDVOBE). The Commonwealth may contact the SDP partners to verify the reported amounts paid to them by the contractor. No information is provided about any incumbent vendors or current contractors, or any existing infrastructure or technology that requires integration.