MSP #502 Ethanol Dry Gas . 080 Canisters Multi-Year Contract

The Michigan State Police issued Request for Proposal #190000000614 on January 2, 2019, seeking a multi-year Master Agreement for the supply and delivery of Ethanol Dry Gas .080 Canisters to support the Alcohol Enforcement Unit. The procurement requires the delivery of 105-liter non-refillable steel tank canisters (with alternative compositions acceptable if the volume requirement is maintained) that conform to National Institute Standards Technology (NIST) standards and are approved by the National Highway Traffic Safety Administration (NHTSA), with an ethanol concentration of .080 (208.4ppm) and +/-2% accuracy maintained over a mandatory three-year expiration date from shipment. The estimated three-year quantity totals 1,500 canisters, with the State anticipating approximately 500 cylinders annually and establishing a minimum order size of 48 cylinders per purchase order. The RFP required bidder questions by January 8, 2019, with answers posted by January 10, 2019, and proposals due by 9:00 a.m. Eastern on January 17, 2019, with an anticipated contract begin date of February 1, 2019. All contract activities must be delivered within 15 calendar days from receipt of order to the MSP Distribution Center in Lansing, Michigan, with the contract term running three years from February 1, 2019, to January 31, 2022, with renewal options for up to two additional one-year periods at the State's sole discretion. Contractors must provide firm pricing for the entire contract duration (inclusive of all shipping, handling, palletizing, and HazMat charges delivered F.O.B. destination), maintain a Quality Assurance Program with Certificates of Analysis provided within 10 calendar days of shipment, carry $1,000,000 each in Commercial General Liability and Automobile Liability insurance with the State named as additional insured, assign a designated Service Manager, Sales Representative, and Regional Sales Manager with 24-hour response requirements, and be prepared to provide court testimony supporting Daubert compliance if required. The evaluation will consider technical criteria including general requirements, service levels, staffing capabilities, vendor background, and overall economic impact, with the award going to the responsive and responsible bidder offering the best value.

The RFP does not identify an incumbent contractor and does not require ISO 17025 or ISO 17034 accreditation from vendors. The State reserves the right to consider qualified disabled veteran (QDV) status under Michigan law when evaluating proposals, potentially providing a set-aside or preference consideration for entities meeting this designation. Payment will be made via Electronic Funds Transfer (EFT) within 45 days of invoice receipt. No specific award value or budget range is identified in the RFP documentation; however, with an estimated annual purchase of approximately 500 cylinders over three years, the total contract value will depend on the unit pricing submitted by bidders in Schedule B. All cylinders within a single order must originate from the same production lot, with the State conducting three tests per lot and preferring to work with fewer than seven lots when placing orders of 500 cylinders, thereby establishing specific production capacity and quality control expectations for vendors.