MSD online apparel & retail services

The Metropolitan Sewer District (MSD) in Louisville, Kentucky, is seeking a qualified supplier to establish and maintain an online apparel and retail services platform for employee merchandise. This procurement opportunity covers the development of a comprehensive online store capable of processing both large organizational and individual employee orders, with specific requirements for apparel items including polo shirts, long-sleeve shirts, jackets, fleece items, t-shirts, and sweatshirts in various sizes (XS to 6XL) and colors (black, white, royal blue). The contract also encompasses additional retail items such as ponchos, pens, chargers, hand sanitizers, caps, backpacks, tote bags, tumblers, and water bottles. Key deliverables include an online platform that accepts credit card and purchase order payments, manages inventory tracking, and provides sales reporting. The bid is scheduled to be opened on January 6, 2026, at 2:00 PM via Teams conference, with a non-mandatory pre-bid meeting on December 12, 2025, at 11:30 A.M. Potential bidders must submit all questions by December 23, 2025, at 5:00 P.M., and all documentation must be submitted digitally through MSD's Bonfire web-based portal.

The contract includes favorable provisions for minority-owned businesses (MBEs) and women-owned businesses (WBEs), offering a 10 percent bid discount during price evaluation, not to exceed $50,000. The initial contract term is one year, with options to renew for up to four additional twelve-month periods at MSD's discretion. Bidders must provide product samples in blue, black, and white, along with company profiles, insurance certificates, and Kentucky Secretary of State registration verification. While no specific incumbent vendor is mentioned, the contract requires the successful bidder to establish a trademark license agreement with MSD for logo usage and comply with the organization's mandatory vaccination and medical testing policy. The supplier will be responsible for all set-up fees, item maintenance, and delivery, with MSD reserving the right to adjust order quantities as needed. Payment terms are set at 30 days following invoice receipt and inspection approval, with firm pricing required throughout the contract duration. Though specific budget ranges are not explicitly stated, the detailed bid proposal form suggests the potential for substantial merchandise procurement across multiple product categories.