MPCA - Conference Facilities - April 13-15, 2027

The Minnesota Pollution Control Agency (MPCA) is requesting bids for conference facilities to host a Wastewater Type IV Basic Seminar scheduled for April 13–15, 2027, with all responses due by 2:00 p.m. Central Time on October 21, 2026 through the SWIFT Supplier Portal. The venue must be located within 25 miles of one of three Minnesota cities—St. Cloud, Duluth, or Brainerd—as measured by Google Maps.

The scope includes room rental, catering for up to 65 attendees, audiovisual equipment rental, and lodging for 40 single-occupancy rooms with check-in April 12 and check-out April 15. Meeting space must accommodate a registration area, a general session room for 65 attendees, and breakout rooms for 80 attendees. The facility must provide parking for 80 vehicles per day and shuttle service between lodging, conference facilities, and parking at no additional cost if any locations are not within one-tenth mile of each other. Catering includes morning breaks, lunch on April 13–14, a half-day meal on April 15, and all-day beverage service. Parking must be available at no cost with a minimum clearance height of 13 feet if located in a ramp. Audiovisual requirements include LCD projectors, large screens, handheld and lavalier microphones, stand-mounted microphones, mixer systems, and sound equipment.

Contractors must establish a cancellation policy with defined fee structures for various notice intervals and submit all pricing in U.S. currency including sales and use tax; the State's direct pay permit does not apply. The contract term runs March 1 through May 31, 2027. The State reserves the right to award to a single or multiple responders and may inspect the facility prior to award based on cleanliness and condition standards.

The MPCA offers preference points to Minnesota-certified targeted group businesses, economically disadvantaged businesses, veteran-owned businesses (12% of total available points), and eligible DEED/DHS providers (6% of total available points). Pricing must remain firm for 180 days. Questions were due October 12, 2026; Addendum #1 responding to submitted questions was issued October 13, 2026. Fax, email, and non-electronic submissions will not be accepted.