MPA 77 Fresh Bread, Rolls and Bagels

The State of Rhode Island Division of Purchases is seeking vendors to establish a Master Price Agreement (MPA 77) for the procurement of fresh bread, rolls, and bagels to be supplied to several state agencies and institutions, including the Adult Correctional Institutions (ACI), Veterans Home, Eleanor Slater Hospital, Training School, and Zambarano Hospital. The solicitation covers a comprehensive range of bread products, with an estimated 20 line items ranging from white, wheat, and rye breads to various types of rolls, bagels, and English muffins. Estimated annual quantities are substantial, ranging from 200 to 68,000 units depending on the specific product. The initial contract term will be one year, beginning approximately July 1, 2023, with options to renew for up to two additional 12-month periods based on vendor performance and funding availability. Vendors must submit electronic proposals through the Ocean State Procures system by June 30, 2023, at 1:00 PM EDT, with a vendor Q&A period open from May 26 to June 7, 2023. Pricing must be submitted as a single, firm unit price that will serve as the maximum price during the contract period, with delivery terms specified as FOB destination and inside delivery included at no extra cost.

The procurement includes specific requirements for vendor participation, with a strong emphasis on Minority Business Enterprise (MBE) participation. Vendors must complete and submit an MBE Participation Acknowledgment Form and may be required to submit an MBE Utilization Plan. The contract has statewide applicability, allowing political subdivisions including municipalities, higher education institutions, schools, and quasi-public agencies to participate in the agreement. Vendors must register in the Ocean State Procures system and maintain specific insurance coverages, including $1 million in general liability, workers' compensation, and automobile liability insurance. A 1% contract administrative fee will be assessed on all purchase orders issued under the Master Price Agreement. While the solicitation does not specify a precise award value or budget range, the extensive product list and multiple state institutions suggest a potentially significant contract opportunity. The state reserves the right to make one or multiple awards and to reject any or all bids, providing flexibility in the procurement process.