MPA 64 OE On-Call Roof Repair, Installation and Maintenance Service – Statewide

The State of Rhode Island Division of Purchases is seeking qualified vendors for a Master Price Agreement (MPA 64 OE) to provide on-call roof repair, installation, and maintenance services for all state agencies, facilities, and educational buildings statewide. The open enrollment solicitation will establish a qualified vendor list for roof-related services, including labor and equipment, for buildings owned or occupied by the State of Rhode Island. The initial contract term runs from October 2, 2024, through September 30, 2027, with potential for two additional 12-month renewal periods based on vendor performance and funding availability. Vendors will be evaluated on a pass/fail basis and must submit proposals through the Ocean State Procures system. Qualified vendors will be placed on a list from which state agencies can request quotes for specific projects, with proposals to be evaluated based on factors including price, expertise, and availability. The solicitation requires vendors to maintain specific insurance coverage, including $1,000,000 in liability insurance, $100,000 in workers' compensation, and $1,000,000 in automobile liability insurance.

The procurement is designed to encourage participation from minority, women, and veteran-owned businesses, with a requirement that at least one quote per project must come from a certified Minority Business Enterprise (MBE), Women's Business Enterprise (WBE), or Veteran Business Enterprise (VBE) when such vendors are available on the qualified list. The agreement has statewide applicability and can be utilized by political subdivisions, municipalities, higher education institutions, municipal and state schools, and quasi-public agencies. Vendors must maintain valid Rhode Island contractor registration and comply with prevailing wage requirements throughout the contract term. A 1% contract administrative fee will be assessed on all purchase orders, which vendors must factor into their pricing. While no specific award value or guaranteed minimum purchase amount is specified, the solicitation allows for multiple vendor awards and provides a mechanism for agencies to obtain roof repair and maintenance services on an as-needed basis. Vendors will be required to submit quarterly reports detailing invoiced amounts within 45 days of each calendar quarter's end.