MPA 64 OE On-Call Roof Repair, Installation and Maintenance Service – Statewide

The State of Rhode Island, Division of Purchases is conducting an Open Enrollment Vendor Assessment (OEV24003993) to establish a Master Price Agreement (MPA) for on-call roof repair, installation, and maintenance services statewide. The solicitation seeks qualified vendors to provide comprehensive roof repair and installation services, including labor and equipment, for all state agencies, facilities, and buildings owned or occupied by Rhode Island, specifically targeting state educational facilities and other governmental buildings. Vendors must provide these services on an as-needed basis, with proposals evaluated on a pass/fail basis. The initial contract period will be approximately three years, beginning October 1, 2024, with options to renew for two additional 12-month periods based on vendor performance and funding availability. Vendors must submit proposals electronically between April 2, 2024, and April 29, 2024, with a vendor Q&A period from April 2 to April 10, 2024. To be considered, vendors must maintain specific insurance requirements, including $1,000,000 in liability coverage, $100,000 in workers compensation, and $1,000,000 in automobile liability coverage. Vendors must also possess valid Rhode Island contractor registration and comply with prevailing wage requirements.

The solicitation encourages participation from minority, women, and veteran-owned businesses, with a requirement that when specific projects arise, at least one quote must be obtained from a certified Minority Business Enterprise (MBE), Women Business Enterprise (WBE), or Veteran Business Enterprise (VBE) vendor if such vendors are available on the qualified vendor list. The MPA will have statewide applicability, allowing participation from political subdivisions including municipalities, higher education institutions, schools, and quasi-public agencies. A 1% contract administrative fee will be assessed on all purchase orders, which will be withheld from vendor payments to fund the state's e-procurement system. While the solicitation does not guarantee a minimum level of purchasing activity, selected vendors will be added to a qualified vendor list from which state agencies can request quotes for specific projects. Vendors must submit quarterly reports detailing invoiced amounts within 45 days of each calendar quarter's end. The State reserves the right to make single or multiple awards and to remove vendors from the qualified list at its discretion. Vendors must also complete an MBE Participation Acknowledgment Form as part of their proposal submission.