MPA 586 OE Damage Appraiser Services

The State of Rhode Island Division of Purchases is conducting an Open Enrollment Technical Proposal (OET21000435) to establish a Master Price Agreement (MPA) for qualified automobile damage appraisers. The solicitation seeks vendors to provide damage assessment services on an as-needed basis for state agencies, quasi-governmental organizations, Rhode Island municipalities, and the Legislative and Judicial branches. Qualified appraisers will be responsible for conducting professional automobile damage evaluations, with proposals accepted between November 19, 2020, and December 28, 2020. The initial contract period will span three years, beginning approximately January 1, 2021, with options to renew for two additional 12-month periods based on vendor performance and funding availability. Evaluation criteria will focus on technical qualifications, expertise, vendor availability, and pricing, with vendors required to submit detailed proposals demonstrating their capabilities. A vendor Q&A period was conducted from November 19 to December 15, 2020, and all proposals must be submitted electronically through the Ocean State Procures system. Vendors will be expected to provide damage appraisal services when specific projects arise, with agencies issuing mini-bids to the qualified vendors.

The solicitation includes specific requirements for Minority, Women, and Veteran-Owned Business Enterprises (MBE/WBE/VBE), mandating a minimum of 10% participation in the total contract value. Vendors must carry specific insurance coverage, including $1 million in liability insurance per occurrence, workers compensation, and automobile liability coverage. A 1% contract administrative fee will be assessed on all purchase orders issued under the Master Price Agreement to support the state's eProcurement system. While no specific contract value or budget range is explicitly stated, the State reserves the right to select one or more qualified vendors and to remove vendors from the approved list at its discretion. The solicitation emphasizes that there is no guaranteed level of purchasing activity, and vendor selection for specific projects will be based on factors such as price, expertise, and availability. Vendors must comply with Rhode Island's affirmative action and non-discrimination policies and obtain necessary business registrations to work with the State. Political subdivisions, including municipalities, higher education institutions, schools, and quasi-public agencies, are authorized to utilize the resulting Master Price Agreement.