MPA 559 OE Heavy Duty Vehicles

The State of Rhode Island Division of Purchases is conducting an Open Enrollment (OE) Master Price Agreement (MPA) solicitation for Heavy Duty Vehicles, specifically targeting procurement of pick-up trucks, cargo vans, and chassis for state agencies. The solicitation, identified as OEV20000040, allows for the purchase of Original Equipment Manufacturer (OEM) options, non-OEM options, and customized up-fitting services. The procurement is open-ended, with vendors able to submit proposals electronically through the Ocean State Procures system from June 17, 2020, to September 30, 2020. Vendors will be evaluated on a pass/fail basis and, if selected, will be added to a qualified vendor list from which agencies can request project-specific quotes. The initial contract period will span five years, beginning approximately January 1, 2019, with potential for two additional 12-month renewal periods based on vendor performance and funding availability. Proposals will be assessed based on qualifications, pricing, and the ability to meet the specific vehicle and customization requirements of state agencies.

The solicitation includes a mandatory 10% set-aside for Minority Business Enterprises (MBE), Women Business Enterprises (WBE), and Veteran Business Enterprises (VBE), requiring that these certified businesses receive at least 10% of the dollar value of procurements. When specific projects arise, agencies will issue mini-bids to qualified vendors and must obtain at least one quote from an MBE/WBE/VBE certified vendor if available. The contract will be accessible to various governmental entities, including quasi-governmental organizations, Rhode Island municipalities, and the Legislative and Judicial branches. A 1% contract administrative fee will be assessed on all purchase orders issued under the MPA, effective January 1, 2020. While no specific award value or budget range is explicitly stated, the open-ended nature of the solicitation suggests flexibility in procurement size and scope. Vendors must maintain appropriate insurance coverage and submit MBE Utilization Plans for review and approval by the Office of Diversity, Equity and Opportunity. Ordering and billing for political subdivisions will be handled directly between the vendor and the participating entity.