MPA 543 OE Motor Vehicle Auto Body Repairs

The State of Rhode Island, through its Division of Purchases, is seeking to establish a Master Price Agreement (MPA 543) for motor vehicle auto body repair services via an Open Enrollment (OE) Vendor Assessment solicitation. The procurement aims to create a qualified vendor list capable of providing comprehensive repair services for the state's diverse fleet, including passenger vehicles, SUVs, trucks, and specialty units. Vendors must be prepared to handle accident-related damage, collision repairs, and associated maintenance services to ensure state-owned vehicles remain safe and operational. The solicitation opened on December 9, 2025, and closes on January 8, 2026, with vendor questions accepted through January 5, 2026. Proposals received by February 1, 2026, will be evaluated for the initial contract, which is anticipated to commence around February 1, 2026, with a three-year term and potential renewals for two additional 12-month periods. Evaluation will be conducted on a Pass/Fail basis, focusing on vendors' ability to respond timely to quote requests, provide accurate time-and-material rates, and meet specified service requirements.

The solicitation includes a set-aside requirement mandating that if Minority Business Enterprises (MBE), Women Business Enterprises (WBE), or Veteran Business Enterprises (VBE) are on the qualified list, at least one of three quotes must be from a certified vendor. Vendors must be registered in Ocean State Procures and submit a completed MBE Participation Acknowledgment Form. Insurance requirements are substantial, including $1,000,000 in general liability per occurrence, workers' compensation coverage, and $1,000,000 in automobile liability per occurrence. The contract includes a 0.33% administrative fee withheld at invoice payment, effective January 1, 2026. Political subdivisions, municipalities, and quasi-public agencies are eligible to participate in this Statewide Master Price Agreement. While no specific award value is detailed, the procurement allows for single or multiple awards, with the State reserving the right to reject any or all bids. There is no guaranteed purchasing activity, and vendors will be selected based on their relative merit and ability to meet the solicitation's comprehensive requirements.