MPA 532 OE Moving Services

The State of Rhode Island's Division of Purchases is soliciting proposals through an Open Enrollment (OE) Master Price Agreement (MPA) for Moving Services, designated as MPA 532, targeting commercial office relocations, household/residential relocations, library moves, storage services, and related moving services. The initial contract term runs from January 1, 2021 through December 31, 2023, with options to renew for two additional 12-month periods based on vendor performance and funding availability. Vendors will be evaluated on a pass/fail basis and, if selected, will be added to a qualified vendor list from which state agencies can request quotes for specific projects. The solicitation requires electronic proposal submissions through the Ocean State Procures system, with no public opening of proposals and no specific submission deadline due to the open enrollment nature. Vendors must meet specific qualifications, including maintaining comprehensive insurance coverage of $1,000,000 liability per occurrence, $100,000 workers compensation, and $1,000,000 automobile liability insurance. When agencies require moving services, they will issue mini-bids to the qualified vendors, evaluating factors such as price, expertise, and availability.

The contract has statewide applicability, allowing participation from state agencies, quasi-governmental organizations, Rhode Island municipalities, and legislative and judicial branches. There is a mandatory minimum 10% participation requirement for Minority-owned (MBE), Women-owned (WBE), and Veteran-owned (VBE) businesses, with each procurement requiring submission of an MBE Utilization Plan for review. A 1% administrative fee will be assessed on all purchase orders to support the state's eProcurement system implementation. While no specific contract value or budget range is explicitly stated, the open-ended nature of the MPA suggests flexibility in potential project scopes and values. Previously qualified vendors do not need to reapply to this solicitation, and the state reserves the right to add or remove vendors from the qualified list at its discretion. Vendors must comply with Rhode Island's affirmative action and equal opportunity requirements, and must register in the state's eProcurement system to submit proposals. The contract provides no guarantee of a specific volume of business, with actual utilization dependent on individual agency needs and project requirements.