MPA 532 OE Moving Services

The State of Rhode Island Division of Purchases is conducting an Open Enrollment (OE) Master Price Agreement (MPA) solicitation numbered MPA 532 for Moving Services. The procurement seeks qualified vendors to provide a comprehensive range of moving services, including commercial office relocations, household/residential relocations, library moves, storage services, and related moving activities. The solicitation was open from September 1, 2020, to September 29, 2020, with a vendor Q&A period from September 1 to September 11, 2020. The initial contract period will commence approximately November 1, 2020, and span three years, with options to renew for two additional 12-month periods. Vendors will be evaluated on a pass/fail basis, and successful respondents will be placed on a qualified vendor list from which state agencies can request quotes for specific projects. Proposals must be submitted electronically through the Ocean State Procures system, with vendors required to demonstrate comprehensive moving capabilities, necessary insurance coverage, and ability to handle diverse relocation needs.

The solicitation includes a significant focus on minority, women, and veteran-owned business enterprise (MBE/WBE/VBE) participation, mandating a minimum 10% contract value allocation to certified diverse businesses. Vendors must submit MBE Utilization Plans for review and approval by the Office of Diversity, Equity and Opportunity. The contract will be applicable to various political subdivisions, including state agencies, municipalities, higher education institutions, schools, and quasi-public agencies. A 1% contract administrative fee will be assessed on all purchase orders to support the state's eProcurement system. While no specific total contract value is provided, the open enrollment structure suggests flexibility in potential project volumes. Insurance requirements are stringent, requiring $1 million in liability coverage, workers compensation, and automobile liability coverage. The State reserves the right to select one or more qualified vendors and to cancel the solicitation at any time, with no guaranteed minimum purchasing activity.