MPA 506 OE Seasonal Equipment, Purchase, Maintenance, Repair

The State of Rhode Island Division of Purchases has issued a Master Price Agreement (MPA 506) for an Open Enrollment (OE) solicitation seeking qualified vendors to provide seasonal equipment purchase, maintenance, and repair services. The procurement specifically targets vendors capable of delivering equipment, preventative maintenance, general maintenance, inspection, and repair services for landscaping, snow removal, and other maintenance equipment across statewide jurisdictions, including Providence County. The contract period runs from December 4, 2020, to October 1, 2023, with potential for two additional one-year renewal options. Vendors will be evaluated on a pass/fail basis and must submit proposals electronically through the Ocean State Procures eProcurement system. The vendor Q&A period extends from December 5, 2020, through September 16, 2023, with proposals subject to review every 90 days. Key evaluation criteria include vendor qualifications, pricing structure, expertise, availability, and compliance with specified insurance requirements, which include $1 million liability coverage, workers compensation, and automobile liability.

The solicitation mandates a minimum 10% participation from Minority Business Enterprises (MBEs), Women Business Enterprises (WBEs), and Veteran Business Enterprises (VBEs), with an MBE Utilization Plan required for each award. Political subdivisions, including municipalities, higher education institutions, schools, and quasi-public agencies, are authorized to utilize this statewide contract. A 1% contract administrative fee will be assessed on all purchase orders issued under the Master Price Agreement, effective January 1, 2020. While no specific award value or budget range is explicitly stated, the contract operates on an as-needed basis, with agencies issuing mini-bids to qualified vendors for specific projects. When agencies require services, they must obtain at least one quote from a certified MBE/WBE/VBE vendor if available on the qualified vendor list. The State reserves the right to cancel the solicitation, review vendor qualifications continuously, and remove vendors from the qualified list at its discretion.