MPA 499 OE Window, Glass Repair & Installation

The State of Rhode Island Division of Purchases is conducting an Open Enrollment Vendor Assessment (OEV) for Master Price Agreement (MPA) 499 to establish a qualified vendor list for window, glass repair, and installation services. The solicitation seeks vendors to provide comprehensive glass and window repair, replacement, and complete glazing and finishing services for both exterior and interior building surfaces across state facilities. Vendors must register in the Ocean State Procures system and submit electronic proposals during the open enrollment period from October 8, 2021, to November 3, 2021, with a vendor Q&A period from October 8 to October 15, 2021. The initial contract term will be approximately three years, beginning February 1, 2022, with options to renew for two additional 12-month periods based on vendor performance and funding availability. Proposals will be evaluated on a pass/fail basis, with qualified vendors added to a list from which state agencies can request quotes for specific projects. Vendors must demonstrate the ability to perform glass and window repair services, maintain proper licensing, and provide comprehensive insurance coverage.

The solicitation includes specific requirements for Minority Business Enterprises (MBE), Women Business Enterprises (WBE), and Veteran Business Enterprises (VBE), mandating a minimum 10% participation rate for these certified businesses. The contract will be available to various governmental entities, including state agencies, quasi-governmental organizations, Rhode Island municipalities, and the Legislative and Judicial branches of Rhode Island government. A 1% administrative fee will be assessed on all purchase orders issued under the MPA, effective January 1, 2020. Required insurance coverage includes $1 million in liability per occurrence, $100,000 in workers compensation, and $1 million in automobile liability. While no specific incumbent vendors are mentioned, the state reserves the right to select the most qualified vendors and may cancel the solicitation at its discretion. There are no explicit budget ranges specified, but the contract will operate on an as-needed basis, with no guaranteed purchasing levels, allowing flexibility for state and local agencies to utilize the qualified vendor list as required.