MPA 499 OE Window, Glass, Repair and Installation

The State of Rhode Island Division of Purchases is issuing a Master Price Agreement (MPA 499) for Open Enrollment (OE) Window, Glass, Repair and Installation services, targeting state agencies, quasi-governmental organizations, municipalities, and legislative and judicial branches statewide. The solicitation seeks qualified vendors to provide comprehensive glass and window repair, replacement, and complete glazing services for both exterior and interior building surfaces. Vendors must submit electronic proposals through the Ocean State Procures system, with the initial contract term running from February 1, 2022, through January 31, 2024, and options for two additional 12-month renewal periods. Proposals will be evaluated on a pass/fail basis, with selected vendors added to a qualified vendor list from which agencies can request project-specific quotes. Key vendor requirements include maintaining $1 million in liability insurance, workers' compensation coverage, and $1 million in automobile liability insurance. The solicitation requires vendors to register in the state's eProcurement system and be prepared to respond to mini-bid requests for specific projects.

The procurement includes a robust set-aside and diversity requirement, mandating that a minimum of 10% of the total contract dollar value must be awarded to certified Minority Business Enterprises (MBEs), Women Business Enterprises (WBEs), and Veteran Business Enterprises (VBEs). When agencies issue mini-bids for specific projects, they must obtain at least one quote from an MBE/WBE/VBE certified vendor if available on the qualified vendor list. A 1% contract administrative fee will be assessed on all purchase orders to support the state's eProcurement system infrastructure. While no specific incumbent vendors are mentioned, the solicitation is open to all vendors without restrictions, emphasizing competitive and inclusive procurement practices. Although no explicit budget range is provided, the statewide applicability and potential for multiple agencies to utilize the contract suggest significant potential contract value. The state reserves the right to award to one or more qualified vendors based on factors including price, expertise, and availability, with no guaranteed minimum purchase amounts.