MPA 419 OE Security Systems, Service, Maintenance and Parts

The Rhode Island Department of Administration/Division of Purchases is conducting an Open Enrollment Master Price Agreement (MPA 419) solicitation for security systems maintenance, repair, and component services across state and local jurisdictions, with a specific focus on Providence County. The procurement seeks qualified vendors to provide comprehensive services including maintenance and repair of existing security systems, as well as addition, upgrade, and replacement of security system components and parts. Vendors must submit electronic proposals through the Ocean State Procures system between February 17, 2021, and March 17, 2021, with a vendor Q&A period from February 17 to February 26, 2021. Evaluation will be conducted on a pass/fail basis, with vendors required to meet specific criteria including insurance requirements of $1 million liability coverage, workers compensation, and automobile liability. The solicitation allows for multiple vendors to be placed on a qualified vendor list, from which state agencies, quasi-governmental organizations, Rhode Island municipalities, and Legislative and Judicial branches can select vendors for specific projects based on factors such as price, expertise, and availability.

The solicitation includes a robust set-aside and diversity requirement, mandating a minimum of 10% participation from Minority Business Enterprises (MBE), Women Business Enterprises (WBE), and Veteran Business Enterprises (VBE). Vendors will be required to submit an MBE Utilization Plan for each award and include certified MBE/WBE/VBE vendors in quote processes when possible. A 1% contract administrative fee will be assessed on all purchase orders issued under the Master Price Agreement, effective January 1, 2020. While no specific contract value is listed, the open enrollment nature suggests flexibility in potential project scopes and values. The agreement will have statewide applicability and can be utilized by political subdivisions including municipalities, higher education institutions, schools, and quasi-public agencies. The Division of Purchases reserves the right to renew the agreement annually, cancel it at any time, and remove vendors from the qualified list if they are non-responsive or fail to meet established criteria.