MPA 388 Emergency Management and Homeland Security Services

The State of Rhode Island Division of Purchases is seeking qualified vendors for a Master Price Agreement (MPA 388) for Emergency Management and Homeland Security Services through an Open Enrollment Technical Proposal. The solicitation covers resource distribution, federal program emergency/disaster assistance, and debris management services in emergency situations, applicable to state agencies, quasi-governmental organizations, Rhode Island municipalities, and legislative and judicial branches. The initial contract period runs from May 14, 2024, to November 30, 2024, with the potential for a one-time two-year renewal based on vendor performance and funding availability. Vendors must submit technical proposals electronically through the Ocean State Procures system, with ongoing evaluations occurring every 90 days. Proposals will be assessed based on technical merit, vendor expertise, and ability to provide emergency services. Key requirements include submitting a vendor certification questionnaire, technical proposal, and proof of insurance coverage, including $1,000,000 in liability insurance, $100,000 in workers' compensation, and $1,000,000 in automobile liability coverage.

The solicitation emphasizes Minority Business Enterprise (MBE) participation, requiring vendors to submit an MBE Participation Acknowledgment Form and mandating that at least one of three quotes for specific projects must come from an MBE/WBE/VBE certified vendor when available. The contract includes a 1% administrative fee withheld from all purchase orders, and vendors must submit quarterly self-reporting of invoiced amounts within 45 days of each quarter's end. There are no guaranteed minimum purchase volumes, as services will be utilized on an as-needed basis with vendor selection based on factors including price, expertise, and availability. Vendors already on the existing MPA 388 contract are prohibited from rebidding. The state reserves the right to make single or multiple awards and to remove vendors from the qualified list at its discretion. While no specific budget range is provided, the open-ended nature of emergency management services suggests potential for significant contract values depending on actual emergency response needs.