MPA 388 Emergency Management and Homeland Security Services

The State of Rhode Island Division of Purchases is seeking qualified vendors for a Master Price Agreement (MPA 388) for Emergency Management and Homeland Security Services, specifically targeting resource distribution, federal program emergency/disaster assistance, and debris management services during emergency situations. This open enrollment solicitation, covering Providence County and extending statewide, will establish a qualified vendor list applicable to state agencies, quasi-governmental organizations, municipalities, and the legislative and judicial branches of Rhode Island government. The initial contract period runs from December 15, 2021, to November 30, 2023, with the possibility of a two-year renewal based on vendor performance and funding availability. Vendors will be evaluated on technical qualifications through a Technical Evaluation Committee, with subsequent mini-bid processes used to select vendors for specific project needs. Interested vendors must submit comprehensive technical proposals electronically through the Ocean State Procures system, demonstrating expertise in emergency management services, and maintain specific insurance coverage including $1 million liability, $100,000 workers compensation, and $1 million automobile liability insurance.

The solicitation includes a mandatory 10% participation requirement for Minority Business Enterprises (MBEs), Women Business Enterprises (WBEs), and Veteran Business Enterprises (VBEs), with vendors required to submit an MBE Utilization Plan for each award issued under the MPA. When agencies require specific services, they will issue mini-bids to the qualified vendors, with a requirement to obtain at least one quote from a certified MBE/WBE/VBE vendor if available on the qualified list. A 1% contract administrative fee will be assessed on all purchase orders to support the state's eProcurement system. While no specific award value or budget range is explicitly stated, the open enrollment nature suggests flexibility in contract volume and potential for ongoing procurement. Vendors must register in the Ocean State Procures system to submit proposals, and there is no guarantee of a minimum purchasing volume, with vendor selection ultimately at the discretion of the using agencies based on factors such as price, expertise, and availability.