MPA 379 OE Automatic Door Operators

The State of Rhode Island, through its Division of Purchases, is seeking qualified vendors for Master Price Agreement (MPA) 379, an open enrollment solicitation for service and installation of automatic door operators. The procurement is targeted at state agencies, quasi-governmental organizations, Rhode Island municipalities, and the legislative and judicial branches, with services to be procured on an as-needed basis. Vendors must provide comprehensive automatic door operator services, including installation and maintenance, with specific requirements for both regular and overtime hourly rates. The solicitation requires vendors to submit proposals electronically through the Ocean State Procures system, with an open enrollment period from October 3, 2022, through October 2, 2023. Proposals will be evaluated on a pass/fail basis, with vendor selection determined by factors including price, expertise, and availability. The initial contract period begins July 1, 2022, for three years, with options for two additional 12-month renewals based on vendor performance and funding availability. Key qualifications include maintaining specific insurance coverage, including $1 million liability and automobile liability, and $100,000 workers compensation.

The procurement includes significant set-aside and participation requirements for disadvantaged businesses, mandating a minimum of 10% Minority Business Enterprise (MBE) and Women Business Enterprise (WBE) participation for any awards. Vendors must submit an MBE Utilization Plan for review and approval by the Office of Diversity, Equity and Opportunity for each award issued under the MPA. A 1% contract administrative fee will be assessed on all purchase orders, effective January 1, 2020. While no specific incumbent vendor is identified, the solicitation allows for multiple vendors to be awarded contracts, with no guaranteed minimum purchase volume. Agencies will conduct mini-bids among qualified vendors when specific projects arise, with at least one quote required from MBE/WBE vendors if available. The solicitation does not specify a precise budget range or total contract value, indicating that services will be procured on a project-by-project basis. Vendors must be registered in the Ocean State Procures system and comply with Rhode Island's affirmative action and non-discrimination requirements to be considered for the MPA.