MPA 204 OE, Printing Services, Offset and Digital

The State of Rhode Island Division of Purchases is conducting an Open Enrollment Vendor Assessment (OEV23001992) to establish a Master Price Agreement (MPA) for Printing Services, specifically for offset and digital printing. This solicitation seeks to create a qualified vendor list that can provide comprehensive printing services for state agencies, quasi-public agencies, Rhode Island municipalities, and school districts. Vendors can apply to provide either offset or digital printing services, or both, with flexibility required for various project sizes, materials, and finishes. The procurement will be evaluated on a pass/fail basis, with proposals due by November 29, 2022, and a vendor Q&A period running from November 2 to November 23, 2022. The initial contract period will run from January 1, 2023, through December 31, 2025 (three years), with two optional 12-month renewal periods at the state's discretion. Qualified vendors must be able to handle diverse printing requirements and will be selected based on factors including price, expertise, and availability. Proposals must be submitted electronically through the Ocean State Procures system, with vendors required to demonstrate capabilities in both offset and digital printing technologies.

The solicitation includes specific set-aside and participation requirements for Minority Business Enterprises (MBE) and Women Business Enterprises (WBE), mandating a minimum of 10% participation for the total dollar value of procurement projects. Vendors must submit an MBE Utilization Plan for review and approval by the Office of Diversity, Equity and Opportunity, and when agencies issue project-specific mini-bids, at least one quote must be obtained from a certified MBE/WBE/Veteran-Owned Business Enterprise (VBE) vendor if available on the qualified list. Vendors must carry specific insurance coverage, including $1,000,000 in general liability, $100,000 in workers' compensation, and $1,000,000 in automobile liability insurance. A 1% administrative fee will be assessed on all purchase orders issued under the MPA, effective January 1, 2020. While no specific award value or budget range is explicitly stated, the solicitation emphasizes that there is no guaranteed minimum purchase volume, and utilization will be on an as-needed basis determined by individual agency requirements. The state reserves the right to make single or multiple awards and to remove vendors from the qualified list if they are non-responsive to agency requests.