Mowing and Grounds Maintenance for All City of Waco Fire Stations

The City of Waco, Texas is requesting bids for mowing and grounds maintenance services across seventeen fire station properties throughout the city under RFB 2026-028, with bids due August 6, 2026 at 2:00 p.m. CT. Award will go to the lowest responsible bidder.

The scope includes weekly mowing from March through November (approximately 36 rotations per location) and bimonthly mowing from December through February (approximately 6 rotations per location), plus landscaping care tasks including fertilizer application, limb trimming, and litter removal. Work must be performed Monday through Friday during standard working hours; Saturday, Sunday, and holiday work requires prior written City approval and contractor responsibility for overtime costs. Pricing shall be submitted on a unit-price Excel bid sheet provided upon request, with unit prices for individual fire station locations and task-based rotations. All prices must exclude federal excise and Texas sales taxes.

The contract carries an initial one-year term with four optional renewal periods. The City reserves the right to reduce or increase quantities based on budgeted funds and operational needs. Final approval by Waco City Council is required if the contract exceeds $100,000.

Contractors must provide proof of $1,000,000 commercial general liability coverage and workers' compensation insurance prior to contract execution, along with compliance certifications regarding prevailing wage rates, debarment status, conflict of interest, and boycott of Israel requirements. A non-mandatory pre-bid meeting is scheduled for July 23, 2026 at 10:00 a.m. via Zoom. Questions are due July 28, 2026 at 5:00 p.m. CT. Bid opening occurs at 2:01 p.m. on August 6 via Zoom. Award notification is anticipated by September 1, 2026.