Moving services

Charlevoix Public Schools issued a Request for Proposal (RFP) on October 22, 2019, for moving services related to the relocation of Charlevoix Elementary School within Cass County, Michigan. The proposal closing date is November 5, 2019, at 2:00 p.m., with submissions directed to Mike Ritter at Charlevoix Public Schools, 104 E. St. Mary's Drive, Charlevoix, Michigan 49720. The moving services encompass three phases scheduled for November 22-23, December 13-14, and December 20-21, 2019, with dates subject to change, and include relocating all non-classroom spaces, classroom materials, file cabinets, 17 library shelving units, 29 rolling stacks, music equipment, athletic equipment, art and kiln room supplies, cleaning equipment and supplies, and kitchen equipment and supplies. Bidders must provide a lump sum proposal with detailed cost breakdowns itemizing supervision, manpower and wage rates, trucking, equipment costs, and other necessary items, along with a certificate of insurance and daily or hourly rates for movers and equipment on-site. A mandatory walk-through is required for all bidders, with failure to attend constituting a declination to bid. The School will handle moving of computers, copiers, printers, and phones; provide packing supplies; and provide dumpsters. The Owner and Construction Manager will evaluate proposals based on best value considerations extending beyond price alone, and bidders must provide full-time on-site supervision with one supervisor and one foreperson per team, all necessary equipment (trucks, dollies, wheeled carts), protection against damage to items and building finishes, and assume responsibility for repairs to door frames, walls, floors, and cabinets caused during the move, with overtime costs not approved as additional charges.

The RFP does not identify specific set-aside designations or restrictions on the types of organizations eligible to respond, nor does it reference any incumbent vendors, current contractors, or existing infrastructure requiring integration. No award value or budget range is disclosed in the procurement documents. Leftover items will be moved by the district as needed from January 6 through January 24, 2020, when classes resume, indicating that the contractor's responsibility concludes with the three primary moving phases.