Moving services RFP

Eaton Rapids Public Schools in Eaton County, Michigan is issuing a Request for Proposal for furniture and classroom supplies moving services involving the relocation of materials across five school buildings: the Middle School, Greyhound Intermediate School, Lockwood Elementary, Greyhound Central Elementary, and Union Street Center. The procurement requires the selected contractor to execute four distinct moves between June 10 and June 30, 2026, with material delivery scheduled for March 30 through April 3, 2026. Bidders must submit a lump sum price proposal covering all labor, materials, equipment, taxes, warehousing, delivery, insurance, overhead, and profit for the four separate moving services, along with hourly rates for additional work outside the original scope, including standard rates for multiple shifts, overtime, and equipment rental rates for vans, storage trailers, and shipping containers. Required qualifications include obtaining Workmen's Compensation insurance, Comprehensive General Liability coverage, and Comprehensive Automobile Liability coverage, each with minimum combined single occurrence limits of $1,000,000, with Eaton Rapids Public Schools named as an additional insured, and contractors are fully responsible for all damage to Owner property and must protect all surfaces, floors, walls, and landscaping during relocation. A pre-bid meeting and facility walkthrough will be held on Thursday, March 12, 2026, at 4:00 PM at the Administration Building located at 912 Greyhound Drive, Eaton Rapids, Michigan, with the proposal deadline extended to Wednesday, March 25, 2026, at 2:00 PM local time, submitted in three copies to Mr. Kevin Dufresne; the deadline for requests for clarification is Monday, March 23, 2026, at 2:00 PM. Proposals remain irrevocable for sixty days following the submission deadline, and all bid proposals must reference and acknowledge receipt of Addendum No. 2, which clarifies that moving services are not subject to Michigan Prevailing Wages on State Projects Act and that bidders shall not include prevailing wage costs in their proposals.

No set-aside designations or restrictions limiting the types of organizations that can respond to this procurement are identified in the available documentation. No incumbent vendors, current contractors, or existing infrastructure or technology requiring integration are specified in the RFP materials. The specific award value or budget range for this moving services contract has not been disclosed in the posted opportunity information, though the scope involves four separate moves of furniture and classroom supplies across five school buildings with associated warehousing and delivery components. All responding contractors must comply with Iran Economic Sanctions Act certification requirements and complete detailed insurance documentation prior to work commencement. Evaluation of proposals will be based exclusively on RFP requirements without prevailing wage obligations, and only the most recently submitted proposal received prior to the revised deadline will be considered for evaluation.