Motorola Radios, repeaters and Associated Services

Eastern Suffolk BOCES (ESBOCES) has issued Bid #26-32-0916 for Motorola radios, repeaters, and associated services, targeting radio infrastructure improvements across multiple BOCES locations in Suffolk County, New York. The procurement is a time and materials contract seeking a qualified vendor to provide standardized Motorola communication equipment and related services, including programming, modifications, repairs, and maintenance. The bid requires vendors to offer comprehensive solutions with detailed pricing for various radio components such as SL300 radios, repeaters, batteries, antennas, and chargers, with specific labor rates established for project managers ($88/hour), technicians ($136/hour), and apprentices. The contract term is set from November 1, 2025, through October 31, 2026, with potential extensions for up to four additional one-year renewal terms. Proposals are due by September 16, 2025, at 11:00 a.m., and vendors must provide electronic catalogs, price lists, and comply with national, state, and local codes. Evaluation criteria include pricing, service capabilities, and adherence to detailed specifications outlined in the contract documents.

The procurement does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. Vendors must meet comprehensive insurance requirements, including $1,000,000 per occurrence Commercial General Liability, $1,000,000 combined single limit Automobile Liability, and $10,000,000 Excess Liability coverage from A.M. Best A- rated insurers licensed in New York State. Material costs will be reimbursed at cost plus 20%, with potential price increases during renewal terms limited to the Consumer Price Index (CPI-U) for the Northeast Region, not exceeding 2% if the CPI is under 5% or 4% if the CPI is 5% or higher. While a specific contract value is not explicitly stated, the bid covers extensive radio equipment procurement, including 147 programming services, 14 repeaters, and 112 SL300 radios, suggesting a potentially significant contract value. The procurement is specifically for ESBOCES use and cannot be advertised or offered to other municipalities, indicating a focused, agency-specific contract approach.