Motorcycle Safety Education Program-Site Providers

The Kentucky Transportation Cabinet (KYTC) issued Request for Proposal 605 2200000240 on March 7, 2022, seeking qualified site providers for the Kentucky Motorcycle Safety Education Program. This personal service contract procurement aims to engage organizations to facilitate student-rider training courses by providing rider coaches, site locations, and equipment in compliance with National Highway Traffic Safety Administration certified standards or other national standards approved by the Kentucky Governor's Commission on Motorcycle Education and Safety. Qualified applicants must demonstrate expertise in similar programs, possess range approval certification, provide detailed course schedules, maintain training motorcycles with complete maintenance records, and submit comprehensive business plans demonstrating financial viability along with detailed policies and procedures manuals. Required qualifications include certified instructors, compliant classroom facilities with appropriate seating and writing surfaces, accessible restroom facilities at both classroom and range locations, and facility ownership agreements or arrangements. The evaluation criteria consist of a 450-point technical proposal assessment addressing expertise, range certification status, course availability, motorcycle documentation, insurance coverage, business plan viability, and operational procedures; a minimum score of 350 points is required for award consideration. The proposal submission deadline was April 1, 2022, at 2:00 PM Eastern Time, with written questions due by March 14, 2022, and Commonwealth responses anticipated by March 24, 2022. The initial contract term runs from July 1, 2022, through June 30, 2024, with the Commonwealth reserving the right to renew for up to two additional two-year periods.

The RFP documents do not specify set-aside designations or restrictions limiting eligible respondent types based on disadvantaged enterprise status or other organizational classifications. Site providers will be compensated at $200 per student upon successful course start, with reimbursement of $200 per student for qualifying riders under 18 receiving free tuition; student tuition charged by providers cannot exceed $150 per class and is non-refundable, with compensation drawn from the Kentucky Motorcycle Safety Education Program Fund. Providers must maintain specific insurance coverage including $1,000,000 general liability, student and instructor accident or injury coverage, theft and destruction/damage coverage, and any federally or state-mandated insurance requirements. No incumbent vendors or current contractors are identified in the solicitation documents. The KYTC reserves the right to award multiple personal service contracts from this RFP to qualified vendors achieving the best technical scores, and may conduct oral presentations or demonstrations with the top three highest-ranking vendors if deemed necessary. Proposals must be submitted electronically via Secure File Transfer at https://ftp.ky.gov and include the completed training provider application, transmittal letter, signed solicitation, required affidavits, and comprehensive responses to all technical requirements.