Mop and mat services, term contract

Palm Beach County, Florida issued a Request for Quotation (RFQ) for Mop and Mat Services on a term contract basis, with a submission deadline of June 29, 2020 at 4:00 p.m. Palm Beach County time. The procurement encompasses bi-weekly pick-up and delivery of treated mops and floor mats to various County departments and facilities across two geographic lots: Lot #1 covers countywide operations excluding areas west of 20-mile bend, while Lot #2 covers the Glades Area. The deliverables include multiple floor mat sizes (2' x 3', 3' x 5', 3' x 10', and 4' x 6' in nylon or vinyl), scraper floor mats (3' x 5' and 4' x 6'), and treated mops (24", 36", and 42" lengths), with estimated bi-weekly quantities ranging from 3 to 258 units for Lot #1 and 1 to 29 units for Lot #2. Vendors must submit firm fixed unit pricing for each line item, with all pricing including supervision, labor, disposal fees, tools, equipment, vehicles, materials, transportation, fuel, and incidental expenses. Qualified respondents must provide a minimum of three references demonstrating similar experience within the past three years, with at least one reference documenting three consecutive years of comparable service, along with descriptive literature containing matching manufacturer names and part numbers. The initial contract term is twelve months or until the estimated amount is expended at the County's discretion, with an option to renew for four additional twelve-month periods under mutual written agreement at original unit prices. The County awards contracts on a lot-by-lot basis to the lowest responsive and responsible quoter.

The procurement includes Small/Minority/Women-Owned Business Enterprise (S/M/WBE) preferences whereby certified small businesses within 10% of the lowest bid may be selected, and a 5% local preference for quoters with permanent places of business in Palm Beach County. Respondents claiming S/M/WBE status must submit completed S/M/WBE schedules, while those claiming local preference must submit a Certification of Business Location. All responses must include a Drug-Free Workplace Certification and descriptive literature with manufacturer specifications. The County reserves the right to reject bids resulting in awards of less than $1,000 or multiple small fragments due to administrative burden. Selected vendors must begin services within ten working days of award. No budget range or estimated contract value is specified in the solicitation materials, though the County references an estimated amount that will determine contract duration if reached before the twelve-month initial term expires.