Montgomery County Department of Public Safety HVAC Duct Cleaning Services

Montgomery County Department of Public Safety is procuring comprehensive HVAC duct cleaning services for the Public Safety Training Campus main building through a competitive sealed bid process via the County's Bonfire procurement portal. The scope of work involves cleaning, restoring, and maintaining all designated HVAC ductwork and related components to sanitary conditions free from visible dust, debris, and microbial contamination, with the objective of improving indoor air quality, enhancing system efficiency, and extending HVAC equipment operational life. The facility, constructed in 1986 with a 2000 addition and recently updated rooftop HVAC units in 2023 and 2025, requires pre-cleaning inspection, containment and protection measures, comprehensive cleaning using HEPA-filtered equipment and mechanical agitation tools, system restoration, and final inspection conducted Monday through Friday between 8:00 AM and 4:30 PM to minimize operational disruption. All work must comply with the NADCA ACR Standard (2013), OSHA safety requirements, and applicable industry guidelines and local regulations. Bidder qualifications require membership in good standing with the National Air Duct Cleaning Association (NADCA) and documented completion of at least three similar projects within the past five years with verifiable customer references. Deliverables include a detailed written report, pre- and post-cleaning photographic evidence, and a signed inspection checklist confirming completion to specification. The submission deadline is March 25, 2026, with all vendor questions submitted through the Bonfire platform's vendor discussion portal for public review.

The solicitation does not specify set-aside designations for disadvantaged enterprises or small business concerns, though bidders must complete local, small, and diverse business concern certifications as part of the mandatory Appendix A submission requirements. No incumbent contractor is identified in the available procurement documents. All bid submissions must include a $5,000.00 contingency allowance for unforeseen conditions, controlled solely by the County and potentially applicable to design, products, delivery, installation, labor, insurance, equipment rental, and costs associated with differing site conditions, with any remaining contingency funds credited back to the County at contract closeout. The complete award value or budget range for this procurement is not disclosed in the posted solicitation materials, though bidders are required to provide a fixed total bid price through the competitive process. The contract is funded through federal grant funds and is subject to OMB's Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, as well as additional federal compliance requirements including Davis-Bacon wage determinations, the Contract Work Hours and Safety Standards Act, nondiscrimination provisions, drug-free workplace requirements, and records retention for three years after final disposition or seven years for UASI or SHSGP grants. Montgomery County retains the right to terminate the contract for convenience, non-appropriation of funds, or cause.