Montagne Center Courtside LED Video Tables Upgrade

Lamar University, a member of the Texas State University System, is seeking a contractor to upgrade the LED Video Scorer's Tables at the Montagne Center through Request for Proposals (RFP) #734-07232025-CH. The project requires a turnkey installation of two new LED display sections: a 30-foot section on the North Side and a 20-foot section on the South Side, with specific technical requirements including 4mm pixel resolution, 1200 nits minimum brightness, and color temperature between 4,500-9,000 Kelvin. The contractor will be responsible for providing LED displays, video processing equipment, electrical and data cabling, and associated infrastructure, with integration into the existing Ross Tessera One System. Proposals will be evaluated across seven criteria, with pricing and delivery accounting for 30% of the total score. A mandatory virtual pre-submittal conference is scheduled for August 8, 2025, at 9:00 AM, and proposals are due on August 26, 2025, by 2:00 PM CT, with the university planning to award the contract on September 8, 2025.

The procurement includes specific Historically Underutilized Business (HUB) subcontracting requirements, with statewide HUB goals ranging from 11.2% to 32.9% depending on contract type. Contractors must complete a HUB Subcontracting Plan detailing their intentions for utilizing Texas certified HUB vendors, either by committing to use only HUB vendors, using a mix of HUB and non-HUB vendors, or performing the entire contract with their own resources. The contract includes a 24-month warranty with provisions for parts replacement and on-site support, and requires the contractor to provide spare parts inventory, including 2% spare lighting units and power supplies. While no specific budget range is explicitly stated, the bid form includes detailed cost breakdown sections covering project management, general conditions, integration, cabling, materials engineering, permits, fees, training, event support, and travel expenses. The university reserves the right to purchase the items either in whole or in part, and the contract includes comprehensive provisions for information security, data protection, and compliance with state and federal regulations.