Monitoring, Maintenance, and Repair Services of Silent and Fire Alarm Systems, San Diego County

The California Department of Transportation (Caltrans), specifically Division of Procurement and Contracts, is soliciting bids for monitoring, maintenance, and repair services of silent and fire alarm systems in San Diego County. The procurement is an Invitation for Bid (IFB) that requires a contractor to provide comprehensive monitoring and maintenance for six silent alarm systems and one fire alarm system across three locations: 8502 Railroad Avenue in Santee, Polk and 40th Street in San Diego, and 6755 Kearny Villa Road in San Diego. Contractor responsibilities include 24/7 monitoring, entry code printouts, routine maintenance, system testing, and providing all necessary labor, tools, materials, parts, supplies, permits, and equipment. Key qualifications include possessing a valid C-10 Electrical Contractor license and an Alarm Company Operator license, with current Department of Industrial Relations registration. Critical procurement dates include questions due by January 6, 2026, bid submissions due by 2:00 p.m. on January 15, 2026, with bid opening at 2:30 p.m. the same day, and an estimated award date of January 29, 2026.

The procurement includes several set-aside and preference provisions, notably a five percent small business preference for certified small, micro, or public works businesses, and a five percent disabled veteran business enterprise (DVBE) incentive for 100 percent DVBE participation. Insurance requirements are substantial, mandating commercial general liability of $1,000,000 per occurrence, automobile liability of $1,000,000 combined single limit, and workers' compensation coverage with $1,000,000 employer's liability limits. A payment bond equal to 100 percent of the contract amount is required for bids exceeding $25,000, and prevailing wage requirements apply for bids over $15,000. The contract will commence May 1, 2026, and expire April 30, 2029, with a total bid proposal not to exceed $461,000. The bid proposal includes nine line items covering monthly monitoring services, routine maintenance, specified parts, annual system testing, unforeseen labor, and a parts/materials/supplies budget capped at 10 percent of the subtotal. Caltrans reserves the right to terminate the agreement with 30 days' written notice or immediately for default, with no subcontracting permitted.