Mold Remediation for Microfilm

The State of Illinois, through the Abraham Lincoln Presidential Library and Museum (ALPLM), is procuring mold remediation and microfilm cleaning services via an Invitation for Bid (IFB). The selected vendor will be responsible for picking up, inspecting, cleaning as needed, repackaging, and shipping a collection of 56,964 reels of 35mm negative microfilm that have been exposed to inactive mold spores. The vendor must have at least three years of experience in mold remediation and working with archival materials. Pricing will be based on a per-reel rate, with a separate rate for reels requiring cleaning and repackaging versus repackaging only. The initial contract term is from the execution date through June 30, 2023, with an option to renew for one additional year. The ALPLM may limit the number of reels completed per fiscal year based on budget constraints. Bids are due on March 8, 2022 at 2:00 PM CST, and electronic submissions through the BidBuy system are required per a Chief Procurement Office notice.

This solicitation does not include a small business, minority-owned, women-owned, or veteran-owned business set-aside. However, the IFB states that the ALPLM is open to the use of subcontractors by the selected vendor, and the vendor must meet participation goals for minority-owned, women-owned, and veteran-owned small businesses as subcontractors. The total contract value is estimated, but not specified. The ALPLM previously awarded the contract to Backstage Library Works for $363,428.00.