MoDOT Statewide - Lease Tractors

The Missouri Department of Transportation is requesting bids for leased tractors across six statewide operational districts under IFB 0000000243SL, with bids due August 17, 2026 at 2:00 p.m. Central Time. This is a multiple-award solicitation with no single bidder receiving all items.

The scope covers tractors in four horsepower bands (86–95 HP, 96–105 HP, 106–115 HP, and 116–145 HP), each available in enclosed and open station configurations. Bidders must price both 9-month leases (300 guaranteed operating hours) and 12-month leases (350 guaranteed operating hours), plus hourly rates for usage exceeding those thresholds. Heavy-duty loader packages with bucket and loader prep equipment are required for certain configurations. Equipment must be new, current-production, and fully manufacturer-warranted for the lease period, arriving with a maximum of 100 initial operating hours. Deliveries must be made to specified MoDOT locations across the state between 8:00 a.m. and 3:00 p.m. on weekdays with 24-hour advance notice.

The contract period runs October 1, 2026 through September 30, 2029, with MoDOT holding the right to extend for up to two additional one-year periods at its sole discretion. Payment terms are Net 45, with lease invoicing available as a single payment upon delivery or two installments. Liquidated damages of $100 per day per item apply for delivery delays; equipment substitutions with loaned units are required if downtime exceeds seven business days.

Evaluation uses multiattribute scoring: base and option costs (50 points), past performance of makes and models (15 points), parts and servicing dealer locations (15 points), past performance of servicing dealers (15 points), and other response information (5 points). Bidders must submit Exhibit M (Anti-Discrimination Against Israel Act Certification) and Exhibit N (Domestic Products Procurement Act compliance) and register in MissouriBUYS prior to award. Hard-copy bids require five days' advance notice to buyer Ashten Nichols (ashten.nichols@oa.mo.gov, 573-751-3685). No pre-bid conference is scheduled.